Administrative Assistant, Office of Quality Assurance

4 weeks ago

Kamloops, Canada Thompson Rivers University Full time
DUTIES

Reporting to the Senior Executive Manager, the Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support. The incumbent will have initiative, be self-directed and self-motivated, acting with minimal supervision. Working in a fast-paced environment, the incumbent will use highly developed interpersonal, organizational and communication skills, to ensure the effective and efficient day-to-day operation of the office.


MAJOR RESPONSIBILITIES

  • Provide discreet and tactful service as the point of contact for the Office of Quality Assurance
  • Manage the confidential schedules; prioritize calendar and correspondence so emergent issues are addressed in a timely manner and customer service for the Office of Quality Assurance is kept at a high level
  • Provide confidential administrative support including managing appointments and meetings, making travel arrangements, preparing meeting materials, agendas and meeting minutes; sorting, tracking and directing correspondence; addressing enquiries; maintaining a comprehensive and efficient filing and reliable bring-forward system
  • Organize workflow and determine priorities in order to meet the needs and requirements of assigned area; independently and proactively resolve day-to-day problems; handle politically sensitive materials and redirecting to the appropriate parties to manage
  • Provide confidential administrative support to the team and individuals that manage the academic program review process, including administering surveys and preparing reports
  • Provide logistical support to the Office of Quality Assurance during executive searches, including securing the calendars of internal stakeholders during candidate visits, arranging campus and real estate tours, etc. Assist in conducting reference checks.
  • Reconcile purchasing cards for the senior team as required; reconcile reimbursements, create web requisitions
  • Procure and maintain office supplies and equipment
  • Manage special projects as assigned with initial direction. Take charge of assignments with little or no direction and bring them to conclusion.
  • Prepare various reports including cheque requisitions, web requisitions, expense reports, assign financial codes, help monitor financial commitments and expenditures, prepare and review all invoices for approval


REPORTS TO
Senior Executive Manager

QUALIFICATIONS

REQUIRED KNOWLEDGE/SKILLS

This position requires a high degree of initiative. As well it is required that the incumbent possess a professional attitude, maturity, diplomacy, tact, discretion, confidentiality, and strong conceptual skills.

  • A minimum of 5-10 years of related experience supporting a senior-level manager
  • Bachelor's Degree
  • Ability to work strategically and cooperatively with members of the university community
  • Excellent communication and interpersonal skills
  • Excellent command of the English language; outstanding ability to draft complex documents and correspondence that are clear, concise and with the appropriate tone; ability to editorialize and correct
  • Ability to work under tight deadlines, often while changing focus
  • Excellent organizational skills and recordkeeping
  • Ability to make effective decisions and problem solve; resourceful
  • Advanced computer literacy skills and the ability to learn/use multiple software programs
  • Demonstrated understanding of Robert's Rules of Order
  • Ability to work independently and direct one's own time management to accomplish goals, as well as the ability to work effectively within a team environment

 

  • Administrative Assistant, Office of Quality

    4 weeks ago

    Kamloops, Canada Thompson Rivers University Full time

    Reporting to the Senior Executive Manager, the Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support. The incumbent will have initiative, be self-directed and self-motivated, acting with mínimal supervision. Working in a fast-paced environment, the incumbent will use highly...

  • Administrative Assistant, Office of The

    2 months ago

    Kamloops, Canada Thompson Rivers University Full time

    The Administrative Assistant, Office of the Vice-President, Research provides professional, managerial and administrative support to the Associate Vice-President, Graduate Studies and Student Research ("AVP") and Vice-President, Research ("VPR"). The Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential...

  • Office Administrator

    2 weeks ago

    Kamloops, British Columbia, Canada Kamloops Truss Ltd Full time

    Kamloops Truss Is currently seeking an Office Administrator to join our team in Kamloops, BCAbout Us:Kamloops Truss Ltd. has been in business for over 17 years and continues to be a leader in manufacturing Engineered Wood Products. Our mission is to build a solid foundation of professionalism and service. Our teams pride themselves on knowledge, honesty, and...

  • Office Administrator

    2 weeks ago

    Kamloops, Canada Thompson Rivers Physiotherapy Full time

    Hours of work will be typically 6.5 hours per week plus relief hours for current Office Administrator. Wage to commensurate with experience. **Job Description**: - Providing quality customer service to patients. - Greet patients, answer phones, booking appointments and taking payments (reconciling A/R) - Prepare reports and correspondence for WSBC, ICBC,...

  • Office & Sales Administrator

    2 weeks ago

    Kamloops, British Columbia, Canada Highbridgehumancapital Full time

    The Organization:Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...

  • Medical Administrative Assistant Medical Admin

    4 weeks ago

    Kamloops, Canada Interior Health Authority Full time

    Interior Health (IH) is hiring a permanent full time Medical Administrative Assistant (MAA) to join our IH Medical Administration Support team at the Royal Inland Hospital in Kamloops, B.C. **What we offer**: - Competitive salary and an attractive remuneration package - Career Growth - Employer paid training/education - Employer paid vacation (per...

  • Office & Sales Administrator

    2 months ago

    Kamloops, Canada Highbridgehumancapital Full time

    The Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...

  • Office & Sales Administrator

    2 months ago

    Kamloops, Canada Highbridgehumancapital Full time

    The Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...

  • Office & Sales Administrator

    2 months ago

    Kamloops, Canada Highbridgehumancapital Full time

    The Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...

  • Office & Sales Administrator

    4 weeks ago

    Kamloops, Canada Highbridgehumancapital Full time

    The Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...

  • Office & Sales Administrator

    4 weeks ago

    Kamloops, Canada Highbridgehumancapital Full time

    The Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...

  • Administrative Assistant

    2 weeks ago

    Kamloops, Canada SMS Equipment Inc. Full time

    At **SMS Equipment**, our **Administrative Assistant** is responsible for presenting SMS Equipment in a professional manner. The **Administrative Assistant** is a professional member of the SMS team who reflects the image of the Company through dress, manner and speech, and as such exhibits pro-active skills to enhance job performance. This position is based...

  • Administrative Assistant, Office of Equity

    2 weeks ago

    Kamloops, British Columbia, Canada Thompson Rivers University Full time

    Application Restrictions- Open to both Internal and external- Job Type- Support Staff (CUPE)- Posting In effect from- 30/5/2023- Closing Application Date- 13/6/2023- Closing date for internal CUPE applicants- 13/6/2023Applications will be reviewed commencing the "closing date for internal CUPE applicants" and may continue until the position is filled....

  • office administrator

    4 weeks ago

    Kamloops, Canada Westsyder Inn Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • administrative officer

    2 weeks ago

    Kamloops, British Columbia, Canada Qualicare Home care Kamloops Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • administrative officer

    2 weeks ago

    Kamloops, Canada Qualicare Home care Kamloops Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Sales Clinician

    6 days ago

    Kamloops, Canada First Quality Full time

    First Quality was founded in 1989 and has grown to be a global privately held company with over 4,000 employees. Its corporate offices are located in Great Neck, New York, with manufacturing facilities and offices in Pennsylvania, South Carolina, Georgia, and Canada. First Quality is a diversified family of companies manufacturing consumer products ranging...

  • Project Manager, Accreditation

    2 months ago

    Kamloops, Canada Thompson Rivers University Full time

    DUTIES The Project Manager will provide strategic direction and leadership for accreditation and program quality assurance in the Faculty of Science. This position will manage the accreditation processes, as well as provide project oversight for cyclical program reviews. This position will work directly with faculty, staff, institutional quality...

  • Partner Administrative Assistant

    4 weeks ago

    Kamloops, Canada KPMG-Canada Full time

    **Overview** You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do. When you join KPMG you'll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries. With the support to do things differently, grow...

  • Office Administrator/receptionist

    6 days ago

    Kamloops, Canada OH&S Safety Consulting & Training Solutions Ltd Full time

    Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to various departments. This is a full-time position with opportunities for growth and development. **Duties**: -...