Documentation Coordinator

3 weeks ago

Whitby, Canada Thermo Fisher Scientific Full time

Job Posting Title:

12 Month Co-Op Opportunity for an ELIGIBLE student in a Co-Op program - must maintain Co-Op eligibility until end of Co-Op work assignment.

Summary:

Responsible for receiving, filing, controlling, and retrieving of executed GMP documents such as batch records and validation reports, including off-site storage. Maintains the controlled document library (archives), this includes routine filing. Manage the process for disposition of executed GMP documents, including shipment of documents to Clients or destruction of Client and Site documents. Support Compliance Auditors in audit preparations including document retrieval and assembly. Compliance projects as required.

Essential Functions:

Accurately maintain document database and archives. Retrieve documents in a time sensitive manner. Enforce procedures governing document management and compliance requirements including records retention policies. Must collaborate cross-functionally to reinforce site requirements. Responsible for the maintaining access to the controlled Document Library including the removal and return of records stored within. Includes offsite storage of documents. Support onsite Customer and Regulatory audits. Receive, file, and retrieve documents. Manage process for disposition of executed GMP documents that have reached their retention periods, including shipment of documents to Clients or destruction of Client and Site documents. Prepare documentation for offsite storage. Secure required documentation on time to maintain client deadlines. Work with other departments to locate documents. Respond to regulatory, customer or internal requests for document information and to general questions pertaining to document control. Facilitate periodic review (reconciliation) of controlled documents in accordance with site procedure. Maintain a safe working environment and report potential hazards.

REQUIRED QUALIFICATIONS

Education:

High school diploma/General Educational Development (GED) Certificate is required

Experience:

Requires no previous experience.
 

Equivalency:

Equivalent combinations of education, training, and relevant work experience may be considered.

Knowledge, Skills and Abilities:

Organized and detail oriented. Demonstrated computer proficiency in Microsoft Office products (Word, Excel, PowerPoint). Ability to work on multiple projects simultaneously. Exceptional communication and interpersonal skills. Proficiency with the English Language.

Standards and Expectations:  

Follow all Environmental Health & Safety Policies and Procedures. Work collaboratively with fellow team members, modelling positive team principles and partnering to meet project and departmental objectives. Carry out all duties within strict compliance to Patheon quality systems SOP's and Good Manufacturing Practice (GMP). Maintain workspace in a clean and orderly fashion. Actively engage in and adhere to departmental systems in order to maintain a smooth and efficient workflow (visual management, scheduling systems, etc.). Be client and patient conscious at all times. Understand Key Performance Indicators and strive to improve the performance of the team by identifying areas for system improvements and engage in problem solving. Models positive thinking and is open to change, motivating the team to adapt to shifts in priorities and new ways of working. Proactively identify areas for improvement in the execution of procedures. Communicate risks to timelines in a proactive manner. Consistently strives to improve skills and knowledge in related field.

Physical Requirements:

Moderate physical effort and fatigue. Walks, sits or stands for limited periods. May require recurring stretching or reaching. Regular movement of files, binders and boxes of documentation to and from off-site storage. Climbing of ladder to reach upper shelves. May require occasional equipment operation including keyboard equipment. Lifts light items for limited duration. Typically located in a comfortable indoor area. There may be regular exposure to mild physical discomfort from factors such as dust, fumes or odours, temperature extremes, loud noise, strong drafts, or bright lights. Use of Personal Protective equipment may be required and may include any of the following: safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, respirator on occasionally.

  • Documentation Coordinator

    2 weeks ago

    Whitby, Canada Thermo Fisher Scientific Full time

    Job DescriptionJob Posting Title: Documentation Coordinator - QA - Co-Op12 Month Co-Op Opportunity for an ELIGIBLE student in a Co-Op program - must maintain Co-Op eligibility until end of Co-Op work assignment.Summary: Responsible for receiving, filing, controlling, and retrieving of executed GMP documents such as batch records and validation reports,...

  • Documentation Coordinator

    2 weeks ago

    Whitby, Canada Thermo Fisher Scientific Full time

    Job DescriptionJob Posting Title: Documentation Coordinator - QA - Co-Op12 Month Co-Op Opportunity for an ELIGIBLE student in a Co-Op program - must maintain Co-Op eligibility until end of Co-Op work assignment.Summary: Responsible for receiving, filing, controlling, and retrieving of executed GMP documents such as batch records and validation reports,...

  • Documentation Coordinator

    6 days ago

    Whitby, Canada Thermo Fisher Scientific Full time

    Job DescriptionJob Posting Title: Documentation Coordinator - QA - Co-Op12 Month Co-Op Opportunity for an ELIGIBLE student in a Co-Op program - must maintain Co-Op eligibility until end of Co-Op work assignment.Summary: Responsible for receiving, filing, controlling, and retrieving of executed GMP documents such as batch records and validation reports,...

  • Corporate Coordinator

    1 month ago

    Whitby, Canada Community Care Durham Full time

    **Full-Time Corporate Coordinator** Reporting to the Chief Executive Officer and working directly with the Board of Directors and Senior Management team, the Corporate Coordinator is responsible for the coordination of organization-wide responsibilities, including but not limited to: Governance of the organization; Corporate Calendar of Activities; Policy...

  • Board of Directors Coordinator

    4 weeks ago

    Whitby, Canada Community Care Durham Full time

    **Full-Time Board of Directors Coordinator** Reporting to the Chief Executive Officer and working directly with the Board of Directors and Senior Management Team, the Board of Directors Coordinator is responsible for the coordination of organization-wide responsibilities, including but not limited to: Governance of the organization; Corporate Calendar of...

  • Project Coordinator

    1 month ago

    Whitby, Canada AECOM Full time

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...

  • Project Coordinator

    1 month ago

    Whitby, Canada AECOM Full time

    Company Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...

  • Volunteer Coordinator

    6 days ago

    Whitby, Canada Alzheimer Society of Durham Region Full time

    Job Posting: Volunteer Coordinator - Permanent Part-Time (21 hours per week) The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support for...

  • Scheduling Coordinator/dispatcher

    1 month ago

    Whitby, Canada Custom Fire & Sprinkler Services Ltd Full time

    _Custom Fire & Sprinkler Services was born from the vision that a transparent, honest approach was needed in the fire protection services industry._ - Our team builds value and relationships through forming custom approaches for our client’s individual needs and in executing on those approaches through experience, pro-activity and a conscious recognition...

  • Scheduling Coordinator/dispatcher

    4 weeks ago

    Whitby, Canada Custom Fire & Sprinkler Services Ltd Full time

    _Custom Fire & Sprinkler Services was born from the vision that a transparent, honest approach was needed in the fire protection services industry._ - Our team builds value and relationships through forming custom approaches for our client’s individual needs and in executing on those approaches through experience, pro-activity and a conscious recognition...

  • Care Coordinator

    1 month ago

    Whitby, Canada Community Care Durham Full time

    **Care Coordinator, Home to Stay** **(Full-Time)** Reporting to the Program Manager, the Care Coordinator assess the client/care partners needs in the community while appropriately linking and referring clients to suitable resources through care navigation. The Care Coordinator will provide ongoing case management to client/care partners until client...

  • Project Coordinator

    1 month ago

    Whitby, Canada Nucleom Full time

    Whitby | You are a team player and have experience in various administrative tasks and you are you looking for a full-time job that will give you nice work and personal life balance? Are you looking for flexibility in your schedule, in your hours, and in your tasks? Here is a job for you that will allow you to gain valuable work experience in a company where...

  • Project Coordinator-clstr

    4 weeks ago

    Whitby, Canada Ontario Shores Centre for MHS Full time

    This position is responsible for assisting with planning, organizing, and coordinating operations related to new and ongoing projects across the MH-HIS Cluster. Reporting to the MH-HIS Cluster Director, the project coordinator role coordinates and monitors organizational projects to ensure they are running as planned. This includes maintaining positive and...

  • Administrative Coordinator

    1 month ago

    Whitby, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Site Administration Coordinator

    7 days ago

    Whitby, Canada TC Transcontinental Full time

    The **SITE ADMINISTRATION COORDINATOR **will be responsible for supporting the General Manager as well as the HR Manager at the TC Whitby plant. This position will focus on administrative support and payroll management in the Plant. The incumbent will be responsible for the preparation of weekly, bi-weekly payrolls, benefits administration, and monthly...

  • Facilities Coordinator

    1 day ago

    Whitby, Canada WSP Canada Full time

    The Opportunity:WSP is committed to creating workspaces for our employees to thrive. We are currently searching for a Facilities Coordinator to join our Real Estate & Facilities Management team, located at our Whitby office.We have a large portfolio of real estate and facilities across Canada and are hoping to add an enthusiastic coordinator to our team to...

  • Electrical Coordinator

    1 month ago

    Whitby, Canada Ministry of Transportation Full time

    Bring your contract administration and leadership skills to this unique opportunity as an Electrical Coordinator with the Operations Division, Ministry of Transportation. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse,...

  • Coordinator Operations-rsc

    6 days ago

    Whitby, Canada RSC Full time

    **Requisition ID**:173847 **Career Group**:Distribution Centre Careers **Job Category**:Inventory Control **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:Ontario **City**:Whitby **Location**:3016 Whitby RSC **Postal Code**:L1N 9S1 Our family of 134,000 employees and franchise affiliates share a collective...

  • Coordinator, Online Services

    3 weeks ago

    Whitby, ON, Canada Abilities Centre Full time

    We also offer comprehensive, 100% employer paid benefits, flexible work environment, and access to our superb sport, fitness, and recreational facilities. Our organization values being person-centred, genuine, flexible, innovative, and collaborative. As an equal opportunity employer committed to diversity and inclusion, we welcome and encourage...

  • Central Intake Coordinator, Hospice Program

    20 hours ago

    Whitby, Canada VON Full time

    Description Position at VON Canada (Ontario) Requisition Details:  Employment Status: Temporary, Part-time (0.5 FTE) Program Name: Hospice Services  Number of Hours Bi-Weekly: 37.5 Work Schedule: Days Anticipated End Date: April 2025 On-Call: No Job Summary: The Central Intake Coordinator serves as the first point of contact about the...