Receptionist (350 Sparks Street Office)
4 weeks ago
The Reception Administrative Assistant is accountable to the Manager, Operations, for effectively maintaining the Reception function at the Ottawa Region’s main office, in a manner that assists the organization as a first-class real estate advisory service provider. They will also be responsible for assisting with the day-to-day management of the office, along with other administrative and function-specific support activities that are carried out in a timely and consistent manner to enable all departments to achieve their business goals and objectives in providing uninterrupted building services to all stakeholders.
DUTIES AND RESPONSIBILITIES
Switchboard OperationReceives and effectively re-directs incoming telephone calls at the main office in a professional polite manner to ensure a high standard of customer service and customer satisfaction at all times; manages receipt/distribution of faxes for office. Mail and Courier Services
Manages all incoming/outgoing mail and courier services to ensure timely and efficient delivery for internal and external customer groups. Reception, Boardroom Facilities and Freight Elevator Bookings
Schedules bookings for boardroom meeting facilities and the main office freight elevator; assists with the preparation of meeting facilities prior incl. required equipment, food and beverage service etc.; greets all visitors to the office and is responsible for tracking contractor key access for main office property only. Angus Anywhere System
Responsible for inputting tenant service requests/building work orders into the Angus/Service Link system; manages weekly changes and data input of the building field staff On-Call information using the Angus system. Office Supply Orders
Orders office supplies for the main office/field staff on a bi-weekly basis; responsible for payment and reconciliation of this account. Database Management
Responsible for managing various databases for property related and various office administration information. Office Equipment and Miscellaneous Supplies
Responsible for managing the maintenance/supplies for several office copiers; makes maintenance calls and orders cartridge replacements; also responsible for other various office related purchases and for managing credit card expenses as required.
Any other job-related duties and/or projects that may be assigned.
Minimum Requirements
Skills, Knowledge, Experience and Education
Strong knowledge of MS Office applications. Previous experience with Reception, busy work environment and VoIP phone system. Working knowledge of Yardi is an asset. Experience with and knowledge of property management industry an asset. High School or College diploma in Office Administration or equivalent experience.Core Competencies
Excellent communication skills, both written and verbal. Good organizational and time management skills. Ability to multi-task and prioritize under pressure. Professional manners and appearance. Solid judgement and decision-making ability.-
Receptionist (350 Sparks Street Office)
4 weeks ago
Ottawa, Canada Morguard Full timeMorguard is looking for a Receptionist to join our team at our Ottawa Regional Office! The Reception Administrative Assistant is accountable to the Manager, Operations, for effectively maintaining the Reception function at the Ottawa Region’s main office, in a manner that assists the organization as a first-class real estate advisory service provider....
-
Receptionist (350 Sparks Street Office)
4 weeks ago
Ottawa, Canada Morguard Full timeMorguard is looking for a Receptionist to join our team at our Ottawa Regional Office! The Reception Administrative Assistant is accountable to the Manager, Operations, for effectively maintaining the Reception function at the Ottawa Region's main office, in a manner that assists the organization as a first-class real estate advisory service provider....
-
Dental Receptionist
1 month ago
Ottawa, Canada Sparks Dental Clinic Full timeSparks Dental Clinic is a well established family clinic downtown. **When Dr. Bracanovich opened the clinic 26 years ago, her goal was to have an inclusive practice with the appropriate services available for anyone who walked through the clinic’s doors on Sparks Street.** Our work environment includes: - Modern office setting - Growth opportunities - A...
-
Front Desk Receptionist
2 days ago
Ottawa, Canada York Street Spa Full timeYork Street Spa is looking for a Receptionist to join our team. Work part time at one of Ottawa’s most popular spas which has a great reputation, an experienced team, an established clientele, with flexible work hours and a healthy work environment. Located in Ottawa’s downtown core, York Street Spa is an Aveda Lifestyle Spa that offers massage,...
-
Receptionist - Bank Street Hyundai
4 weeks ago
Ottawa, Canada Dilawri Automotive Group Full timeS. Dilawri Auto Group is currently seeking to hire a Receptionist to work at our following dealership: **Bank Street Hyundai** We are looking to find an excellent communicator, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of incoming calls. **Duties & Responsibilities** - Greet customers - Receive...
-
Evening Receptionist
1 month ago
Ottawa, Canada Dilawri Automotive Group Full timeS. Dilawri Auto Group is currently seeking to hire a Part-Time Receptionist to work at our following dealership during evenings and Saturdays on a rotating basis: **Bank Street Hyundai - 2788 Bank Street** We are looking to find an excellent communicator, who is welcoming to customers and clients, with the ability to support our dealership’s high volume...
-
Ottawa, Canada WINNERS Full timeAssistant Manager of Merchandise Winners Ottawa Sparks Street TJX is an exciting place to work and we count on our Associates to bring our business to life. Staying true to our open, collaborative culture and values of honesty, integrity, and treating each other with dignity and respect is a top priority for us. HEREMinimum 2 to 3 years supervisory...
-
Ottawa, Canada WINNERS Full timeAssistant Manager of Merchandise Winners Ottawa Sparks Street TJX is an exciting place to work and we count on our Associates to bring our business to life. Staying true to our open, collaborative culture and values of honesty, integrity, and treating each other with dignity and respect is a top priority for us. HEREMinimum 2 to 3 years supervisory...
-
Ottawa, Canada WINNERS Full timeAssistant Manager of Merchandise Winners Ottawa Sparks Street TJX is an exciting place to work and we count on our Associates to bring our business to life. Staying true to our open, collaborative culture and values of honesty, integrity, and treating each other with dignity and respect is a top priority for us. HEREMinimum 2 to 3 years supervisory...
-
Evening Receptionist
4 weeks ago
Ottawa, Canada Dilawri Automotive Group Full timeS. Dilawri Auto Group is currently seeking to hire a Part-Time Receptionist to work at our following dealership during evenings and Saturdays on a rotating basis: **Bank Street Mazda - 2575 Bank Street** We are looking to find an excellent communicator, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of...
-
Administrative Receptionist
1 month ago
Ottawa, Canada Alpha Auto Group - Bank Street Toyota Full timeAlpha Auto Group ("AAG") is a growing and nationally focused auto dealer group based in Toronto, with various locations across Canada and the USA. AAG’s mission is deeply rooted in delivering best in class service for our valued customers by putting our customers first through world class service. With the ever increasing demand for support and service in...
-
Administrative Receptionist
4 weeks ago
Ottawa, Canada Alpha Auto Group - Bank Street Toyota Full timeAlpha Auto Group ("AAG") is a growing and nationally focused auto dealer group based in Toronto, with various locations across Canada and the USA. AAG’s mission is deeply rooted in delivering best in class service for our valued customers by putting our customers first through world class service. With the ever increasing demand for support and service in...
-
Administrative Receptionist
4 weeks ago
Ottawa, Canada Alpha Auto Group - Bank Street Toyota Full timeAlpha Auto Group ("AAG") is a growing and nationally focused auto dealer group based in Toronto, with various locations across Canada and the USA. AAG’s mission is deeply rooted in delivering best in class service for our valued customers by putting our customers first through world class service. With the ever increasing demand for support and service in...
-
Administrative Receptionist
1 month ago
Ottawa, Canada Alpha Auto Group - Bank Street Toyota Full timeAlpha Auto Group ("AAG") is a growing and nationally focused auto dealer group based in Toronto, with various locations across Canada and the USA. AAG’s mission is deeply rooted in delivering best in class service for our valued customers by putting our customers first through world class service. With the ever increasing demand for support and service in...
-
Dental Receptionist
4 weeks ago
Ottawa, Canada Dentistry @ Bank Street Full timePrior work experience as a dental receptionist and experience processing dental insurance pre-determinations and claims are assets to the position. Our dental clinic is a relationship-based and patient-centred dental clinic - we are looking for dental receptionist with a compatible attitude regarding these 2 core values of our office. **Job Types**:...
-
Ottawa, ON, Canada WINNERS Full timeAssistant Manager of Merchandise Winners Ottawa Sparks Street TJX is an exciting place to work and we count on our Associates to bring our business to life. Staying true to our open, collaborative culture and values of honesty, integrity, and treating each other with dignity and respect is a top priority for us. HERE Minimum 2 to 3 years supervisory...
-
Dental Receptionist/assistant
1 month ago
Ottawa, Canada Smiles On Sparks Full timeOur modern, bright ,downtown location requires a Dental Receptionist to work at our front desk. We pride ourselves in providing excellent care in many aspects of dental treatment including implants, orthodontics and major restorative. Hoping to hire ASAP. - Work schedule is Monday to Thursday and Friday mornings (4 1/2 days per week) - One evening per week....
-
Administrative Receptionist
1 week ago
Ottawa, Canada Alpha Auto Group - Bank Street Toyota Full timeAlpha Auto Group (AAG) is revving up for growth! Our mission? To deliver top-notch service to our cherished customers, putting them first with world-class flair. To keep this mission in high gear, we need someone who's a service superstar, eager to learn and grow, and ready to set and crush goals both solo and with the team. With the auto industry booming,...
-
Receptionist
4 weeks ago
Ottawa, Canada Chartwell Retirement Residences Full timeChartwell Rideau Place Retirement Residence 550 Wilbrod Street, Ottawa, Ontario K1N 9M3 - Casual - Ref: 11038-19-137383 - March 06, 2023 **At Chartwell, we’re all about Making People’s Lives Better for our residents, their families, and our employees. Join an exceptional group of diverse, caring, and passionate people who are inspired to make a...
-
Office Receptionist
4 weeks ago
Ottawa, Canada Hedge King Full timeHedge King is a full-service Ottawa Hedge and Tree service company serving the Ottawa area and we are looking for an office receptionist to join our team. Our office is located near Trainyards. This position would be April - December 2023. **Office receptionists will carry out the following functions as part of their employment**: - Devote 100% effort and...
