Executive Assistant

4 weeks ago

Toronto, Canada Ecobee Full time

Hi, we are ecobee.

ecobee introduced the world’s first smart Wi-Fi thermostat to help millions of consumers save money, conserve energy, and bring home automation into their lives. That was just the beginning. We continue our pursuit to create technology that brings peace of mind into the home and allows people to focus on the moments that matter most. We take pride in making a meaningful difference to the environment, all while being part of the exciting, connected home revolution.

In 2021, ecobee became a subsidiary of Generac Power Systems. Generac introduced the first affordable backup generator and later created the category of automatic home standby generator. The company is committed to sustainable, cleaner energy products poised to revolutionize the 21st century electrical grid. Together, we take pride in making a meaningful difference to the environment.

Why we love to do what we do:

We’re helping build the world of tomorrow with solutions that improve everyday life while making a positive impact on the planet. Our products and services work in harmony to provide comfort, efficiency, and peace of mind for millions of homes and businesses. While we’re proud of what we’ve done so far, there’s still a lot we can do—and you can be part of it. 

Join our extraordinary team.

We're a rapidly growing global tech company headquartered in Canada, in the heart of downtown Toronto, with a satellite office in Leeds, UK (and remote ecopeeps in the US). We get to work with some of North America and UK's leading professionals. Our colleagues are proud to bring their authentic selves to work, confident that what we do is grounded in a greater purpose. We’re always looking for curious, talented, and passionate people to join our team.

Who you will be joining: 

This role reports directly to the President of ecobee and will work closely with the broader ecobee senior leadership team as well as with EAs at our parent company, Generac. 

This is a hybrid position, based in Toronto. You will be required to be on-site in our waterfront headquarters at least 2 days a week, facilitating an important connection between our President, staff and local employees. Some weeks may require additional days in the office dependent on travel schedules and visitors.

How you will make an impact: 

Your proven strength and ability as an EA will allow you to be a strategic partner to our President, helping to organize, plan, and coordinate activities across the company. You will work closely with company leadership on key initiatives, business operations, and team events; proactively problem-solving while managing the rhythm of our business.

Role responsibilities include:

Calendar & Time Management: Manage and prioritize the Presidents calendar, ensuring effective use of their time, including coordinating meetings, interviews, events and virtual calls. Travel Arrangements: Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation. Event Coordination: Plan and organize events (dinners, team building, and social events). Handle the logistics, invitations, and any necessary arrangements. Meeting Support: Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and distribute relevant information to stakeholders. Workflow Optimization: Track and manage workflow of action requests to ensure deadlines are met. Anticipate needs and proactively address issues to optimize the executive's time. Research and Analysis: Take initiative to conduct research, compile information and recommend changes as needed to improve systems, processes, and reporting. Relationship Management: Build and maintain positive relationships with internal and external stakeholders. Act as a liaison between the executive and various departments or individuals. Expense Management : Track and reconcile expenses, ensuring adherence to budgetary guidelines.

What you’ll bring to the table: 

We've built the below list as a guideline for some of the skills and interests of our development team - but we strive to build our team with members from diverse backgrounds and skill sets, so if any combination of these applies to you, please do apply

5+ years’ of executive assistant experience  A high level of diplomacy, integrity, and discretion in handling confidential information Ability to thrive in ambiguous face-paced situations and deliver high-quality results Self-starter, with the ability to operate independently while anticipating and planning ahead Creative problem solver, seeking “win-win” solutions The ability juggle competing priorities with excellent judgment, flexibility, and a positive, service-oriented attitude Be an exceptional planner and perform a high volume of complex tasks autonomously Communicate and respond effectively and efficiently, while maintaining flexibility, a sense of humor, and calmness under pressure Strong attention to detail and use of good judgement Have a strong bias towards seeking truth over social cohesion Expertise in Microsoft Office and Confluence products and applications BS/BA degree preferred

Just so you know: The successful candidate will be required to complete a background + credit check.

What happens after you apply?

Application Review. It will happen. By an actual person in Talent Acquisition. We get upwards of 100+ application for some roles, it can take a few days, but every applicant can expect a note regarding their application status.

Interview Process (3 Rounds)

Round 1: 45-minute phone call with a member of Talent Acquisition. Round 2: 1-hour virtual interview with the hiring manager. Round 3: 1.5-hour virtual interview with a cross-functional team.

With ecobee, you’ll have the opportunity to:

Be part of something big: Get to work in a fresh, dynamic, and ever-growing industry.  Make a difference for the environment: Make a sustainable impact while on your daily job, and after it through programs like ecobee acts. Expand your career: Learn with our in-house learning enablement team, and enjoy our generous professional learning budget. Put people first: Benefit from competitive salaries, health benefits, and a progressive Parental Top-Up Program (75% top-up or five bonus days off). Play a part on an exceptional culture: Enjoy a fun and casual workplace with an open concept office, located at Corus Quay. ecobee Leeds is based at our riverside office on the Calls.  Celebrate diversity: Be part of a truly welcoming workplace. We offer a mentorship program and bias training. 

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