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Coordinator, Accounts Payable

3 months ago

Windsor, Canada Pernod Ricard Full time

Company Name: Hiram Walker & Sons Ltd.

Location: Windsor, ON, Canada

Hiram Walker and Corby’s portfolio of owned brands include some of the most renowned brands in Canada, including JP Wisers, Canadian Whisky, Lamb's Rum, and Polar Ice Vodka.   Corby distributes leading Pernod Ricard international brands such as ABSOLUT Vodka, Chivas Regal, Glenlivet, Ballantine’s Scotch Whiskies, Jameson Irish Whiskey, Beefeater Gin, Malibu Rum, Kahlua Liqueur, Mumm Champagne, Jacob's Creek, Wyndham Estate and Stoneleigh wines.  An overview of the entire Corby portfolio shows over 5,000,000 cases sold annually, with Corby being a significant importer of wines and having an approximate 21 percent market share of spirit sales in Canada. We were named one of Canada’s Best Workplaces for 7 years by The Great Place to Work® Institute Canada, based on employee survey results and an audit of workplace excellence and people management practices.

Working here is all about igniting conviviality in all that we do. Derived from the French word convivialité, it means human connection, authenticity, friendly, and jovial. We are in the business of creating moments that matter, starting with how we work Let your ambition lead you toward outstanding opportunities with progressive rewards. For insight on our heritage please click: ;feature=player_embedded  

Position Summary

Working as a member of the North America Accounting Process Accounting Team. The main responsibility is to process and pay invoices on behalf of the business in the most accurate, efficient, effective manner ensuring all internal controls are met.

Key Responsibilities

  • OHSA - Ensure compliance of Occupational Health & Safety Act (section 25, 26, 27, and 28) per Hiram Walker & Son’s Ltd Policy- Management-Supervision-Worker Safety Responsibilities.
  • Ensure payment requests have been properly approved by an authorized person and/or matched to the purchase order system.
  • Invoices are entered accurately and timely, ensuring compliance with internal controls.
  • Reconciliation of vendor accounts to the accounts payable sub ledger as required.
  • Timely investigation and documentation of outstanding amounts.
  • Handling of internal and external customer inquiries in a positive, timely manner.
  • Review of peer invoices entered in the accounting system.
  • An active Team Member in driving change to achieve the Key Performance Indicator targets.
  • Filing of all documentation via Microsoft Office and SharePoint.
  • Note: The Team Member will be responsible for performing some or all the duties listed above to a greater or lesser extent as required. All duties should be performed with due care and attention and within the procedures set down and agreed by Company Policy.

Required Skills & Abilities

  • Solid working knowledge of Enterprise One, Microsoft Office and SharePoint
  • 2-4 years’ experience in a similar environment.
  • Ability to meet deadlines as overtime is required at month end.
  • Must have a strong and demonstrable customer service ethic.
  • Must be able to thrive in and contribute to a culture of continuous improvement and challenging the status quo.
  • Must be able to deliver high quality results to a strict timetable.
  • Able to work well in a team environment.
  • Speed and accuracy of data entry is essential due to the extensive data entry required.
  • General accounting background is an asset.

Functional Competencies

  • Risk Management & Internal Control:
    • Understands the key concepts of risk management (identification, assessment including frameworks, mitigation)
    • Identifies basic business risks related to his/her job
    • Identifies inconsistency in basic internal controls (e.g.: accountability) of his/her scope
    • Understands and applies internal control procedures and basic control processes (e.g.: reconciliation, segregation of tasks) in his/her scope
  • Process & Information Systems:
    • Understands and uses properly the standard functionalities of systems required in his/her working area
    • Understands and complies with processes and workflows of his/her working area
    • Identifies inefficiency and inconsistency in processes and systems and informs relevant parties (line managers, key users, IT department)
  • Project Management:
    • Assists a project manager with project management basics (task list, meetings, write wrap-up report …)
    • Coordinates information flows between project participants in a few departments
    • Reports project progress with accuracy
    • Understands what is at stake in the project (risks and opportunities)
  • Relationship Building & Communication:
    • Initiates and/or improves positive working relationships and interactions within the team
    • Listens actively to other people’s views
    • Communicates clearly both written and verbally, adapting the messages to the audience
    • Builds trusting relationships by acting with integrity

Leadership Competencies

  • Entrepreneurship:
    • Proposes new ideas/methods on how to improve performance
    • Maintains a positive, can-do attitude even during difficult times
    • Influences others to gain support for an idea or cause
  • Results Orientation:
    • Assigns tasks and accountabilities for work outputs to the most appropriate individuals, when needed
    • Displays a sense of urgency in accomplishing goals and takes corrective actions to ensure results
    • Maintains composure and high performance standards in a challenging environment
    • Achieves own individuals objectives, applying professional excellence standards, and delivers high quality work
  • Live the Values:
    • Maintains high professional standards that are aligned with the organization’s values, ethics, and Charter
    • Demonstrates commitment to Corporate Social Responsibility (CSR) priorities by promoting group and local initiatives
    • Establishes a mutual trust environment by communicating in an honest, straight forward transparent manner with colleagues at all levels
    • Displays enthusiasm and values contribution of each employee to the success of Pernod Ricard

Education

  • Required: Post-Secondary: Accounting/Finance      Preferred: 

Financial Responsibility

  • May track or report data and handle administrative tasks

We welcome and encourage applications from individuals from all groups, including aboriginal, women, visible minorities, and persons with disabilities, regardless of race, ethnicity, sexual orientation, creed, family status, national origin, age, and gender.  

Pernod Ricard and its Canadian Affiliates Corby Spirit and Wine Limited, and Hiram Walker & Sons Ltd. are committed to providing accessible employment practices.  Should you require accommodation during any phase of the recruitment process or wish to view our accommodation policies, please contact the Human Resources Department at -ricard.com .   For Ontario Applicants, our practices are in compliance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code.

Job Posting End Date:

Target Hire Date :

2024-07-01

Target End Date :