Digital Project Coordinator

4 months ago

Ottawa, Canada Completing Full time

Completing helps companies complete their essential projects faster, without all the noise, chaos, and confusion that's become so common in today's hyper-paced work environments. We apply the same proven methods practiced by today's top-performing companies. We're a tight-knit team of high-performing, growth-minded professionals all committed to fostering better ways of working. 

This opportunity is for Marketing, Project, & Operations Coordinators and Project Managers to help us drive a number of Client projects. If you love helping teams stay organized and on track; if you're confident working with remote teams of designers, creators, developers, and technicians in a supportive and flexible environment. If you enjoy the autonomy and freedom to exercise your unique talents and skills without all the excess meetings and management, if you believe there's always a better, faster, more efficient way and love helping people reclaim their precious time, we might be your next great fit. 

Completing Digital Project Coordinators:

  • Embody high-integrity, cultivating trust both professionally and personally.
  • Operate with a “can do” attitude, are optimistic, adaptable, and resourceful without the need for daily hands-on direction 
  • Have a strong aptitude for connecting the dots, seeing around corners, organizing projects and tasks, staying organized, and following through
  • Action oriented and comfortable working with both creative and technical teams.
  • Are methodical, resourceful, and tenacious removing barriers and taking proactive measures to clear the path for teams, contractors, and vendors.  
  • Continually strive to find better, faster, more efficient ways of doing things.
  • Demonstrates empathy, seeks understanding, and is a great listener.
  • Excels in often unpredictable environments where change is frequent, serving as the calm within the storm to help teams remain focused. 
  • Courageous and unafraid to take appropriate risks to achieve successful outcomes.   
  • Comfortable operating in complex environments with multiple moving parts.
  • Embrace the latest tools and technologies to find ways to automate repetitive time-wasting tasks, allowing teams to leverage more of their time.

Responsibilities:

  • Serving as lead coordinator and point-person for one or more projects. 
  • Collaborating with internal teams and vendors to keep everyone aligned and on the same page. 
  • Managing project boards using tools like Asana, Monday, ClickUp, Trello, etc. 
  • Helping designers and developers prioritize tasks and gather feedback
  • Assist in researching, scoping, and documenting project requirements 
  • Helping to optimize workflows to remove manual processes
  • Participate on weekly planning calls and daily huddles.
  • Schedule, coordinate, facilitate, and take notes during project planning calls
  • Organize key project documentation and files in an easily accessible and searchable way using Google Docs or MS Teams. 
  • Measure & report on project progress each week 
  • Assist in identifying bottlenecks and designing more organized and efficient processes. 

Qualifications and Skills:

  • 3+ years experience as a project coordinator or project manager in a marketing, creative, technical, or operations related role. 
  • Adept at diving-in and learning new tools and technologies
  • Ability to work well with remote teams from diverse backgrounds. 
  • Strong written and verbal communication skills.
  • Working knowledge of office productivity tools such as Google Workspace, Microsoft Office, Monday, Asana, Trello, etc. 

Compensation and Benefits: 

  • Based on experience
  • Part-time Contract to start
  • Opportunity for full-time
  • Complete support, mentoring, coaching 

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