IT Project Coordinator

7 months ago

Ottawa, Canada ADEO Digital Full time

**ABOUT US**

ADEO Digital is all about Advancing Digital Evolution Online. We are an IT consulting and cloud technology provider located in Ottawa. Our core mission is to bring enterprise IT capabilities to small and medium sized organizations. Come join a small team where your contributions are recognized. ADEO’s core values are to live well, enjoy work, deliver promises and give back.

**YOUR OPPORTUNITY**:
This is 12 month contract with possibility of permanency or extension and is an on-site position at our office in Ottawa, ON.

**KEY RESPONSIBILITIES**:

- Perform administrative project duties including project setup, document control, change orders and archiving
- Facilitate project meetings, record meeting minutes, record action items, and follow up on them
- Perform contract administration for project, service and vendor contracts
- Create and maintain tasks schedules
- Coordinate resources to meet deadlines
- Track project progress and prepare progress reports
- Record and report on project finances
- Maintain issue and risk registers for active projects
- Identify and assess project issues and risks and assist to develop strategies to mitigate them
- Organize, maintain and file operations and project documents
- Create weekly resource booking schedules
- Perform administration of change management, ensuring compliance with project control processes
- Assist to create project communication plans and act as main point of contact for project communications.
- Triage team and client communications and escalate issues to the project manager
- Perform other administrative duties as required

**REQUIREMENTS**:

- Fluent in English (written and oral professional proficiency)
- Completed certificate or degree in a relevant field such as business administration, accounting, information technology or an equivalent combination of education and experience
- Two (2) or more years of experience working in customer service, technical support, project support and/or providing office support
- Knowledge of project management methodologies and tools
- Highly proficient in MS Word, Excel, PowerPoint and Outlook
- Ability and willingness to commute/relocate to Ottawa
- Customer service: 2 years (required)
- Administrative experience: 1 year (required)
- Phone etiquette: 2 years (required)

**KEY COMPETENCIES**:

- Exceptional customer service, writing and interpersonal skills
- Highly organized, detail-oriented and the ability to meet tight deadlines
- Comfortable working in a dynamic and collaborative team environment
- Able to set priorities day-to-day and strong time management skills
- Professional, discreet and self-motivated

**ASSETS**:

- Experience working in an IT service environment with IT projects and IT professionals
- Experience using professional servcies automation software, databases or customer management systems
- Familiarity with SharePoint and OneDrive
- Proficiency in French is an asset but not required

**WHY CHOOSE ADEO?**
- Rewarding work in a dynamic, hard-working, positive team environment
- Mentoring opportunities
- Flexible small team where your contribution is key
- Professional development time

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $28.50-$35.50 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Flexible schedule
- On-site gym
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: Hybrid remote in Ottawa, ON

  • IT Project Manager

    7 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    4 days ago

    Ottawa, Canada Project Growth Remote Work Freelance Full time

    Our client is seeking a Part-time Project Manager to lead the development of innovative B2C smart home products from concept to launch. The ideal candidate will independently manage multiple teams, ensuring on-time delivery while maintaining alignment with the brand’s premium standards. This role requires someone with a background in smart home, hardware,...

  • Project Manager

    7 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    7 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    3 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Assistant Project Manager

    5 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    7 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Scheduler

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Scheduler

    7 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Assistant Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: **BE Totally Engaged. BE Business Savvy. BE the Right Partner.** Be all that and more at Colliers Project Leaders. Join our team as a Project Manager. At Colliers, we help leaders succeed by helping them build amazing workplaces, businesses and communities around the world. We do this by thinking differently, sharing innovative ideas and offering...

  • Project Scheduler

    2 days ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Controls Specialist

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Assistant Project Manager

    14 hours ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Strategic Operations Coordinator

    5 days ago

    Ottawa, Ontario, Canada Promote Project Full time

    About Flipp">Flipp partners with North America's leading retailers and brands to deliver daily promotions and savings to millions of engaged shoppers, driving superior returns on investments.">We empower people to make informed shopping decisions with autonomy and accountability. Our Shopper Consideration Platform enables retailers and manufacturers to...