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Temp Administrative Assistant

3 months ago

Prince Rupert, Canada DP World Australia Full time

Purpose of this position  

The Administrative Assistant Temp provides administrative support to the administration area and team members. This is a 6-month contract position.

Key responsibilities

Provide administrative support in the form of data entry, quotations, correspondence, copying, filing and other duties as required Support the Purchasing function by receiving, opening and verifying invoices, matching packing slips. Monitor the AP email folders Enter data, update bookings, close files and assist with queries for the administration team and any other operational teams  Provide support for other administration roles, including AP and AR Data entry into Maximo system Supporting admin team in policy and procedure reviews and inputting and uploading into systems Assist with monitoring programs, data collection, processing and reporting

Qualifications, Job Function, Technical Knowledge and Skills

Minimum 3 years’ experience working in an office environment, preferably in a similar role Previous experience with AP/ AR and/or in an industrial environment will be considered assets. Post-secondary education will be considered an asset Ability to work proactively to complete tasks and responsibilities independently Exercise discretion, tact and judgement when handling confidential and sensitive information Exceptional communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels Extremely detailed and quality oriented Exceptional computer skills and ability to quickly learn new software Proficient in MS Office Suite Excellent organizational and planning skills, so that workflow is managed efficiently and accurately Fluent in English. Previous Canadian work experience or experience working directly with Canadian industries.

No phone calls or agencies please. DP World Canada is an equal opportunity employer. We thank all applicants for their interest; however, only short-listed candidates will be contacted for an interview, testing and pre-employment medical examination. To be eligible for hire, you must be legally entitled to work in Canada and must successfully obtain Transport Canada Security Clearance. 

If you are looking for a dynamic work environment, competitive employment conditions and an opportunity to test your abilities, we invite you to blend your talent with our know-how and join the DP World team.