Implementation Coordinator
5 months ago
The Position
This position reports to the Stewardship and Territorial Land Management Division Manager. The successful candidate will provide administrative and research support by organizing information and meetings, inputting, organizing, analyzing, and retrieving information, and writing letters and minutes of meetings. Further, you will also correspond with proponents and government officials.
Note: This is a maternity coverage position with the possibility of becoming permanent.
The Candidate:
- Write application letters, including incorporating the evaluations from experts and cultural information.
- Correspond with industry and government officials regarding applications as directed.
- Plan and coordinate the execution of meetings, including taking minutes.
- Participate in developing draft work plans and write reports as requested.
- Track the progress of each work plan item and draft reports for the Implementation Board.
- Plan and coordinate community engagement in consultation with the Implementation Board.
- Responsible for updating, maintaining, and organizing all databases.
- Responsible for creating new databases, tracking systems and statistical information when necessary.
- Ensure the Division Manager is notified immediately of any time-sensitive or strategically sensitive information in the new correspondence. Ensure all digital files are organized and up to date.
- Catalogue all archival information, including applications not already in the digital database.
- Create application packages and ensure they are received by the application team forty-eight hours before the application meeting. Attend all application meetings.
- Take minutes and distribute them to the application committee.
- Create the action item list from the meeting; assist with booking meetings when necessary.
- Perform other tasks within the scope of the position.
Qualifications, Skills and Abilities:
- University degree in forestry, environmental or natural resource management or equivalent relevant experience.
- Experience in a business environment (public or private sector, preferably in a resource-based organization), including technical and project management roles.
- Demonstrated proficiency in the following: conflict resolution, strategic and tactical planning, project management principles and practices, analysis and critical thinking, creativity and innovation in problem-solving, interpersonal and communication skills (written and oral), and organizational skills.
- Demonstrated experience using Microsoft Office programs, including Word, Excel, and Outlook.
- Experience with computer-based GIS (Geographic Information Systems) preferred.
- Experience writing reports and taking minutes and all aspects of coordinating meetings.
- Effective verbal and written communication skills. Excellent organizational skills
- Ability to manage multiple tasks and to respond to changing priorities.
- Ability to maintain a high level of accuracy and confidentiality
- Physical and mental ability to perform the duties of the position.
- Able to submit an acceptable Criminal Records Check before the start date.
- A valid driver’s license, with a clean driver’s abstract, is an asset.
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