Project Administrator

4 weeks ago

Prince George, Canada IDL Projects Inc. Full time

Company:
IDL Projects Inc. (IDL) is a dynamic, rapidly expanding general contracting company focused on providing a broad array of construction services in Canada and internationally. We have established ourselves as a go-to solutions provider in the construction areas of civil and infrastructure, commercial, residential, public and institutional, industrial, energy, mining and safety services. IDL’s safety culture is unprecedented, and we pride ourselves on our industry-leading safety statistics and company-wide commitment to safety excellence.
 
Position Summary:
As a project-based position, the Project Administrator's primary responsibility, with due regard for confidentiality, is to support and assist the Project Management staff with daily duties such as scheduling, timekeeping, clerical, reports, travel booking and job filing. The Project Administrator will handle client inquiries and provide information and assistance to staff and clients as required according to established procedures. The Administrator will have experience in a construction site office environment and possess excellent computer skills.

Responsibilities:

Prepare periodic client project reporting as may be required. Prepare and maintain the project files Assist Project Management Staff with managing, and compiling necessary documents, i.e. bills of lading, vendor invoices, time sheets, etc.  Assist in coordinating project personnel travel requirements Interaction with head office Accounts Payable and Accounts Receivable departments Assisting Project Management Staff with purchasing Interact with Owners, Engineers, and others who are involved in the project Design and maintain documentation for project tracking, personnel scheduling, etc. Become cross-trained on other administrative duties Perform clerical duties as required Qualifications: Minimum of 2 years progressive experience in a construction project based administrative role Proficient in MS Word and Excel Strong communication skills, (written and verbal) and organizational abilities Self-motivated requiring minimal supervision. Ability to motivate and supervise more junior administrators and support roles Superior time-management skills to meet deadlines handling multiple tasks simultaneously
Position Benefits:
At IDL we strive to ensure a positive and safe work environment. Our employees are part of a work family built on respect, friendship and latitude for personal time. We live our core purpose of “ Think Different, Build Better ” and our core values of “ Take Care of Each Other ”, “ Be Innovative ”, “ Build Great Things ” and “ Have Fun”.

Compensation: Competitive wages commensurate with experience Health and dental benefits Training opportunities Advancement opportunities Excellent work/life balance

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