![College of New Caledonia (CNC)](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant and Project Coordinator
3 weeks ago
For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.
Employment Status Full Time Employment Type Regular Job Summary Under the general direction of the Director of Institutional Research & Enrolment Management (IREM) and with a commitment to service excellence, the Administrative Assistant and Project Coordinator will provide support for IREM services, department effectiveness, project coordination, and meeting planning, administration, and communications. Specific Duties• Provide administrative coordination for Institutional Research & Enrolment Management, determine and develop effective procedures, develop summaries, collate and analyze complex information;
• Prepare and execute processes for new IREM staff onboarding ensuring the new IREM staff receive required orientation, equipment, and introductions;
• Assist in crafting service-related communications (email, website, etc.) that provide updates on how to effectively access IREM services;
• Provide administrative support for committees at the discretion of the Director of IREM, including, agenda preparation, minute-taking, meeting organization, committee membership services (on-boarding, off-boarding, communication, record management);
• Design and implement a basic satisfaction survey measuring CNC's stakeholders feedback regarding IREM services, compile a regular service satisfaction report;
• Provide leadership and administration for services and initiatives as required, including identifying participants, timelines, researching and identifying best practices, initiating activities and collaborating for results and recommendations;
• Develop effective project and communication strategies for IREM services and initiatives;
• Prepare and implement processes for service requests, including tracking, inventorying, reporting, auditing and closing;
• Assist the Director of IREM in developing processes for records management and curating key operational and project documentation;
• Develop processes for assisting with C-Card expense report creation, submission and reconciliation, training staff on how to complete and submit expense reports;
• Coordinate requisitions and departmental charge-backs;
• Prepare a departmental safety plan with the assistance of the CNC Safety and Security department, ensuring that evacuation plans are current including periodic safety drills;
• Coordinate equipment ordering and assist with ensuring that asset management record keeping is kept up to date;
• Develop general office administrative procedures for the IREM department (e.g. vacation, sick, OT, petty cash, travel, supplies) and other office management duties;
• Assist in workflow, process, and continual improvement design and review;
• Participate, along with the front-line IREM staff in answering telephone and email IREM support request calls, consult with the IREM team members to streamline support request processes to ensure the most efficient service to CNC stakeholders;
• Transcribe, draft, prepare and format notes, correspondence and reports for internal and external use;
• Prioritize assignments and opportunities effectively, in a complex and fast-paced environment;
• Prepare and follow-up on financial paperwork for areas reporting to the Director, Institutional Research & Enrolment Management;
• Participate on College committees as requested;
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities;
• You will promote a positive work atmosphere and communicate in a professional manner that demonstrates mutual respect with students and colleagues; and
• Other duties as assigned by Director or designate. Skills & Qualifications
• Minimum two years' post-secondary education.
• 4 years or more minimum of four years' experience at a similar administrative level, or an equivalent combination of education and experience.
- Demonstrated understanding of the post-secondary education system.
- Demonstrated commitment to service excellence, and the ability to articulate an appropriate service-oriented philosophy.
- Project management training or experience is an asset.
- Proficient in appropriate technological resources including the following areas:
o Word processing and publishing
o Spreadsheet construction and application
o E-mail, Internet and basic knowledge of Web development and MS SharePoint
- Excellent interpersonal skills.
- Proven ability to gather, analyze, integrate and summarize complex and varied material, and to provide accurate, complete and current information and advice on short notice.
- Demonstrated initiative to stay informed about organizational changes, initiatives and opportunities.
- Demonstrated critical thinking and analysis/feedback skills.
- Demonstrated excellent oral and written communication skills, including ability to produce short project information and data summaries. Experience writing reports and proposals preferred.
- Ability to represent the College effectively; ability to work with discretion, diplomacy and judgement.
- Ability to work independently and prioritize effectively to meet demanding work schedules and deadlines, usually beyond the control of the position.
- Proven ability to develop and maintain positive working relationships.
- Ability to maintain confidentiality.
- Ability to work positively in a busy, demanding environment. Band G Grade NA Salary $62,429 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Student Affairs Posting Detail Information Posting Number 24-048SP Employee Group Operational Desired Start Date 06/03/2024 Position end date (if temporary or seasonal) Additional Appointment Details Number of Hours per week 35 Posting Competition Status Accepting Applications Number of Positions to fill 1 Open Date 05/23/2024 Screening/Close Date 05/30/2024 Remain Open Until Filled Yes Special Instruction/Details to Applicant Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you legally able to work in Canada?
- Yes
- No
- * What is the highest level of education attained?
- GED
- High School Diploma
- Post-Secondary Diploma
- Associates Degree
- Bachelors Degree
- Red Seal Certification
- Masters Degree
- Doctorate
- * How many years of experience do you have in this type of position?
- 0-1
- 1-3
- 3-5
- 5-7
- 7+
- * Please describe any relevant education, certifications, and experience you have in project coordination. (Open Ended Question)
- Resume
- Cover Letter
- Credentials
- Other
-
Office / Project Administrator
3 days ago
Prince George, British Columbia, Canada ANDRITZ AG Full timeJob family: Administration, Facilities & Secretarial- Business area: Pulp & Paper - Service- Contract location: Prince George, British Columbia, CA- Working location: Prince George- Location type: Office Location / Office-based- Contract type: Permanent Full-Time- Job description:Every day, ANDRITZ continues to deliver successful innovative solutions to our...
-
Project Administrator
3 days ago
Prince George, British Columbia, Canada Datoff Bros. Construction Ltd. Full timeResponsibilities: Provide administrative support to project teams and managers Maintain project files and documentation, ensuring accuracy and organization Assist with order entry and tracking for project materials and supplies Coordinate project meetings, including scheduling, agenda preparation, and minutetaking Transcribe meeting notes and distribute to...
-
Administrative Assistant
4 days ago
Prince George, British Columbia, Canada Scoutenengineering Full timeDescription We are seeking an Office Administrator to orchestrate our daily operations, ensuring seamless administrative and operational efficiency. In this multifaceted role, you will handle everything from office logistics to supporting our dynamic teams. Your contribution will be key to maintaining a well-organized and professional office environment....
-
Administrative Assistant
4 days ago
Prince George, British Columbia, Canada Scouten Engineering Full timePosition Overview: Administrative AssistantWe are seeking an Office Administrator to orchestrate our daily operations, ensuring seamless administrative and operational efficiency. In this multifaceted role, you will handle everything from office logistics to supporting our dynamic teams. Your contribution will be key to maintaining a well-organized and...
-
Administrative Assistant
3 days ago
Prince George, British Columbia, Canada Metis Nation British Columbia Full timeMétis Nation British Columbia:Administrative Assistant:#23-045**Ministry of Skills Training, Employment and Post-SecondaryPosition: Permanent Full-Time (37.5 hours per week)Location:Hybrid/MNBC Regional office - Prince GeorgeCloses: Posting will remain open until filled and will close without noticeClassification:Administrative 2Salary Range: $49,000 to...
-
Administrative Assistant
4 weeks ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-080CUAdministrative AssistantFaculty of Science and EngineeringTerm, Full-Time (May 2024 – April 2025)PurposeReporting to the Dean of the Faculty of Science and Engineering (FSE), with functional supervision by the Department Chairs and the Administrative Coordinator, the Administrative Assistant works in a team environment to maintain and as...
-
coordinator, capital projects
4 days ago
Prince George, British Columbia, Canada Northern Health Authority Full timePosition Summary Financial Support for Moving Expenses is available for this position If you are looking for friendly, supportive staff, work life balance and affordable living this may be just the opportunity that will take your career to a new level. The Coordinator, Capital Projects provides professional level support in the operation of the...
-
Environmental Project Coordinator
3 weeks ago
Prince George, British Columbia, Canada Triton Environmental Consultants Full timeWhat if you could work alongside inspiring scientists, leaders, and with a diverse group of people working toward a common goal? Are you looking for a place where you can be you and a place where you can thrive? Triton might be just what you're looking forTHE OPPORTUNITY Triton Environmental Consultants Ltd. ("Triton") is seeking highly motivated and...
-
Environmental Project Coordinator
3 weeks ago
Prince George, British Columbia, Canada Triton Environmental Consultants Full timeWhat if you could work alongside inspiring scientists, leaders, and with a diverse group of people working toward a common goal? Are you looking for a place where you can be you and a place where you can thrive? Triton might be just what you're looking forTHE OPPORTUNITY Triton Environmental Consultants Ltd. ("Triton") is seeking highly motivated and...
-
Administrative Assistant
2 weeks ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-114CUAdministrative AssistantFaculty of Indigenous Studies, Social Sciences and HumanitiesTerm, Part-time (24 hours per week) July 2024 to June 2025PurposeReporting to the Dean of the Faculty of Indigenous Studies, Social Sciences & Humanities (FISSSH), with functional supervision by the Administrative Coordinator, the Administrative Assistant...
-
Projects Coordinator
4 days ago
Prince George, British Columbia, Canada Carrier Sekani Family S Full timeCareer Opportunity: Projects CoordinatorLocation: Prince GeorgeEmployment Type: Full TimeCarrier Sekani Family Services (CSFS) - A Great Experience Awaits You:CSFS is an innovative and progressive leader in Indigenous health and family services where culture is in everything we do. Since our beginnings 30 years ago, CSFS has grown to over 400 employees...
-
Administrative Assistant
2 months ago
Prince George, British Columbia, Canada Pro Vita Care Management Full timeAdministrative Assistant - Simon Fraser LodgePro Vita is looking for Part-time Administrative Assistant with a passion for the elderly to join our team to support our residents in Prince GeorgePosition:Company Name: Pro Vita Care Management Inc. (Pro Vita)Job Title: Administrative AssistantLocation of Work: 2410 Laurier Crescent, Prince George, V2M...
-
Administrative Assistant
4 weeks ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-046CU(E) Administrative Assistant Faculty of Human and Health Sciences Term, Full-time (June December 2024) Purpose This position reports to the Dean of the Faculty of Human and Health Sciences, with functional supervision from the Faculty Administrative Coordinators. Working in a team environment the incumbent maintains and as necessary, adapts...
-
Administrative Assistant
3 weeks ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-046CU(E) Administrative Assistant Faculty of Human and Health Sciences Term, Full-time (June December 2024) Purpose This position reports to the Dean of the Faculty of Human and Health Sciences, with functional supervision from the Faculty Administrative Coordinators. Working in a team environment the incumbent maintains and as necessary, adapts...
-
Administrative Assistant
4 weeks ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-096CUAdministrative AssistantFaculty of Human and Health Sciences Regular, Full-time(2 positions)PurposeThis position reports to the Dean of the Faculty of Human and Health Sciences, with functional supervision from the Faculty Administrative Coordinators. Working in a team environment the incumbent maintains and as necessary, adapts and improves...
-
Administrative Assistant
4 days ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-096CUAdministrative AssistantFaculty of Human and Health Sciences Regular, Full-time(2 positions)PurposeThis position reports to the Dean of the Faculty of Human and Health Sciences, with functional supervision from the Faculty Administrative Coordinators. Working in a team environment the incumbent maintains and as necessary, adapts and improves...
-
Administrative Assistant
3 weeks ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-096CUAdministrative AssistantFaculty of Human and Health Sciences Regular, Full-time(2 positions)PurposeThis position reports to the Dean of the Faculty of Human and Health Sciences, with functional supervision from the Faculty Administrative Coordinators. Working in a team environment the incumbent maintains and as necessary, adapts and improves...
-
Project Coordinator, Imit
3 weeks ago
Prince George, British Columbia, Canada Northern Health Full timePosition Summary If you are looking for friendly, supportive staff, and work life balance this may be just the opportunity that will take your career to a new level. The position is directly accountable for the successful management of several smaller to medium projects and for providing project management support as a member of the IMIT Project...
-
Project Coordinator, Imit
1 month ago
Prince George, British Columbia, Canada Northern Health Full timePosition Summary If you are looking for friendly, supportive staff, and work life balance this may be just the opportunity that will take your career to a new level. The position is directly accountable for the successful management of several smaller to medium projects and for providing project management support as a member of the IMIT Project...
-
Administrative Assistant
4 weeks ago
Prince George, British Columbia, Canada University of Northern British Columbia Full timePosting #24-020CU(E)Administrative AssistantFaculty of Science and Engineering (Chemistry, Biochemistryand Computer Science)Term, Full-time (June October 2024)PurposeReporting to the Dean of the Faculty of Science and Engineering, with functional supervision from the Administrative Coordinator, the Administrative Assistant provides support to students,...