Department Coordinator
4 weeks ago
- Plan and maintain comprehensive records on budget expenditures for the Digital Labs leadership team.
- Carry out administrative functions such as meeting coordination, expense management, and vendor reception, as directed by the leadership team.
- Create, Process, and Track Purchase Order requisitions on behalf of the team and send them to vendors.
- Be the primary contact for vendors for billing and invoice-related queries & liaise with the Accounting team for timely processing.
- Process expense and on-call reports for the team.
- Support our Program Management team with project coordinator duties such as meeting scheduling, material development, and project budgets.
- Assist in the extraction and preparation of data and reporting.
- Support the department in planning and execution of townhalls, team meetings, department communication, and overall business effectiveness duties.
Qualifications
Note: Before reviewing the qualifications listed below, we want you to know that we understand you may not meet all the qualifications described and have other relevant expertise and experience. We invite you to please share this with us in the "Message to the Hiring Manager" section of our online application.
- 1-2 years experience in an Administrative Assistant role.
- Experience processing POs, managing invoices, and executing expenses is required.
- Experience working within and/or supporting a Technology and/or Digital Department is an asset.
- Experience handling and coordinating third-party vendors.
- Basic understanding of fundamental accounting and budgeting principles. Prior experience managing budgets and expenses would be considered an asset.
- Expert level competence with MS Office.
- Excellent organizational skills.
- High level of professionalism, confidentiality, and tact.
- Proven ability to succeed in a dynamic corporate environment, often under tight timelines and multiple priorities.
- Solid interpersonal skills and ability to work in a team environment to share expertise, and contribute ideas to achieve common goals.
- Work in compliance with the provisions of the Occupational Health & Safety Act.
Additional Information
Apply by: September 2nd, 2024
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
At MLSE, we are committed to building an equitable, diverse and inclusive organization.
We are an equal opportunity employer and we do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability. MLSE will provide reasonable accommodation for qualified individuals with disabilities in the job application process. If you have difficulty using our online application system and you need an accommodation due to a disability, please email accommodations@mlse.com. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
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