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Administrative Coordinator, Microbiology Department
2 months ago
About the Role:
Sinai Health is seeking an experienced administrative professional to provide high-level support to the Microbiologists in the Microbiology department.
About the Department of Microbiology:
The Department of Microbiology is a collaborative laboratory operation between Sinai Health and the University Health Network (UHN), recognized locally and nationally as a leader in microbiology.
We offer a range of high-quality microbiology services, from routine cultures and susceptibility testing to molecular diagnostic testing. Our medical and scientific staff continually develop new assays in response to clinical and research needs.
Key Responsibilities:
- Ensure efficient day-to-day functions for microbiologists
- Manage correspondence, including mail, referrals, and inter-Hospital correspondence
- Coordinate patient and visitor appointments, and greet and organize their needs as required
- Maintain a properly functioning dictation system for preparation of letters, documents, and reports
- Schedule meetings, book space, and support meeting preparation
- Coordinate payroll, office financial accounts, and cost centers
- Create and maintain office filing systems
- Assist with other duties related to the position as required
Requirements:
- College diploma in a related field from an accredited educational institution
- Minimum five years of experience in an administrative support role, preferably in a clinic or healthcare environment
- Proficient in Microsoft Office: Word, Excel, Outlook, PowerPoint, etc.
- Superior work ethic, professionalism, resourcefulness, dependability, reliability, and diplomacy
- Maintains highest level of ethical standards and confidentiality related to patient information, personal health information, and other sensitive information/data
- Client-focused with strong time management, organizational, and self-planning skills
- Demonstrated ability to work collaboratively as a team member
- Excellent problem-solving skills with the ability to prioritize competing demands
- Proven ability to make decisions, exercise judgment, and take initiative in dealing with confidential information and/or in responding to time-sensitive inquiries
