Project Coordinator

5 months ago

Nanaimo, Canada Hazelwood Construction Full time
Overview

Before You Apply, Please Note:

  • Do Not Call:  We kindly request that you refrain from making phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
  • Local Candidates:  To be eligible for this position, applicants must reside locally within our specified area.
  • In-Person Interview:  Qualified candidates should be prepared to attend an in-person interview at our head office, conveniently located in Nanaimo, BC.
  • Pre-Screening Questions:  Please complete all the pre-screening questions; Your application won’t be considered otherwise.

We appreciate your understanding and cooperation in adhering to these guidelines.

Thank you for your interest in joining our team.

About Us

Jack and Sid Whittaker founded Hazelwood Construction Services Inc. in 1993. Since then, Hazelwood has built a solid reputation for market excellence, drawing on a foundation of quality work, stability, and innovative approaches to challenging projects.

Over the years Hazelwood Construction. has broadened its spectrum of construction services to include underground utilities and road construction, and more recently showcasing its diversified talents in bridge building and notably, several high-profile Run of River Hydro Electric projects.

Our mission is to consistently exceed our client’s expectations with our professional and conscientious approach to completing exceptional quality construction projects while maintaining budget and schedule goals.

Hazelwood Construction Services, Inc., a division of The Hazelwood Group, is seeking a  Project Coordinator  to join the team in Nanaimo, BC.

Benefits of Employment – Why work at Hazelwood Construction?

  • A comprehensive benefits plan which includes extended health & dental, vision care, disability and life insurance.
  • Priority access to Telus Health Virtual Care (access to a Doctor 24/7, 365 days a year).
  • Employee & Family Assistance Program.
  • RRSP matching
  • Strong team environment that encourages and supports continuous learning and career advancement.
  • Annual financial donations to volunteer organizations directly supported by our employees.

Compensation

  • $65,000 to $75,000, depending on experience and qualifications.

Summary

The Project Coordinator will provide support to the Senior Project Manager & Estimator who specializes in hydroelectric projects with an emphasis on the refurbishment of penstock lining and coating systems. This role will also provide support to the other members of the Project Management department when possible. The Project Coordinator will provide administrative support including managing and producing documents and accessing the BC Hydro portal to download and submit documents. With support and guidance from the Project manager, the coordinator will assist in generating technical documents from templates such as schedules, construction plans, labour schedules, and procurement documents, and creating document submission packages. They will assist in the planning, execution, and delivery of projects on time, within budget, and in accordance with specifications. Efficient completion of project deliverables with high quality and a resourceful and independent thinker are keys to success in this position.

Job Duties

  • Assist Project Management staff with administrative tasks such as managing and producing documents, generating technical documents from templates, and reviewing documents throughout different stages of projects.
  • Prepare and submit documents to BC Hydro that are clear, concise, and free of mistakes.
  • Ensure electronic files are maintained and updated as needed.
  • Assist in the tracking of project costs to ensure completion within budget.
  • Review, edit, and prepare documents, reports and other correspondence materials for the Project Management team.
  • Assist with resource scheduling so that team members have the resources they need to complete projects.
  • Manage project documents such as the project plan, subcontract procurement, budget, schedule or scope statement, as directed by the project managers.
  • Prepare draft reports, background documentation, presentation preparation, and research.
  • Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
  • Maintain a high level of confidentiality in all interactions.
  • Perform other duties as assigned.

Requirements

  • Post- Secondary education or equivalent experience in a related field.
  • 2 years’ direct work experience in an administrative capacity.
  • Strong knowledge of the construction industry.
  • Able to write and format complex correspondence, including e-mails, letters, project documents, etc.
  • High computer literacy, including effective working skills of MS Word, Excel, PowerPoint, and Outlook required.
  • Intermediate to advanced knowledge of excel is preferred.
  • Ability to work under pressure with a sense of purpose and urgency.
  • Professional, responsive, and positive work attitude is essential.
  • Meticulous records maintenance skills with the ability to maintain filing systems and basic databases.
  • Excellent verbal, written and interpersonal communication skills to communicate with all levels of the organization.
  • Excellent writing skills, including proper spelling, grammar, and punctuation.
  • High degree of resourcefulness, flexibility, and adaptability.
  • Excellent teamwork and team building skills.
  • Previous experience in handling confidential or sensitive information.
  • Strong organizational, time management, and multitasking skills.
  • High level of sound and independent judgment, reasoning, and discretion.

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:

  • Application Submission:  The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization’s needs.
  • Minimum Requirements:  We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
  • Legally Entitled to Work in Canada:  Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
  • Acknowledgment:  We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application.

We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.

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