Executive/Project Assistant
5 months ago
What is the Opportunity?
Under the direction of the Project Director, the Executive Assistant provides administrative support to the management team.
Key Responsibilities what is the Opportunity?
Carry out administrative correspondence relating to the management of a construction project Prepare the monthly progress report Draw up the minutes of the executive committee and assist the project director in the follow-up of actions Organize and manage the meetings and agenda of the Project Director Support the project management team in the development of tender documents Ensure that the various forms necessary for the start of the project are collected from the various departments concerned Produce the contract award letters Submit subcontracting reviews and toher documents to the contractual department Document and maintain the process of calls for tenders Produce minutes of management meetings Produce contracts for the award of subcontracting lots Ensure that all necessary documents are obtained when handing over cheques to subcontractors and suppliers Maintain various records Maintain the list of employees and the organizational chart Make requests for access to the office and parking Ensure sufficient quantities of office supplies and responsible for procurement Manage signature requests for DCHs and take care of related tasksMinimum Requirements
Hold a diploma or technical degree in administration or secretarial work; Have 5 to 7 years of experience in a similar position; Knowledge of the construction industry is an asset; Have a good command of French grammar; Proficiency in Microsoft Office software; Knowledge of project management software (e.g. ACC, ACONEX, SAP) is an asset Be rigorous and meticulous Demonstrate great versatility, initiative and have the ability to work within a multidisciplinary team in the field of construction Possess a great sense of organization Have communication skills and demonstrate a strong collaborative spirit Demonstrate positivism, leadership and have a proactive and constructive approach Be flexible with the schedule (when bids close) Have the ability to work under pressure with short deadlines-
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Dorval, Quebec, Canada Aecon Full timeJob Opportunity:The Executive Assistant will provide administrative support to the Project Director and the management team in the construction industry.Key Responsibilities:Provide administrative correspondence and support for the management of construction projects.Prepare and submit monthly progress reports.Take minutes of executive committee meetings and...
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Dorval, Quebec, Canada Aecon Full timeJob Opportunity:The Executive Assistant will provide administrative support to the Project Director and the management team in the construction industry.Key Responsibilities:Provide administrative correspondence and support for the management of construction projects.Prepare and submit monthly progress reports.Take minutes of executive committee meetings and...
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