Executive/Project Assistant

6 months ago


Dorval, Canada Aecon Full time

What is the Opportunity?

Under the direction of the Project Director, the Executive Assistant provides administrative support to the management team.

Key Responsibilities what is the Opportunity?

Carry out administrative correspondence relating to the management of a construction project Prepare the monthly progress report Draw up the minutes of the executive committee and assist the project director in the follow-up of actions Organize and manage the meetings and agenda of the Project Director Support the project management team in the development of tender documents Ensure that the various forms necessary for the start of the project are collected from the various departments concerned Produce the contract award letters Submit subcontracting reviews and toher documents to the contractual department Document and maintain the process of calls for tenders Produce minutes of management meetings Produce contracts for the award of subcontracting lots Ensure that all necessary documents are obtained when handing over cheques to subcontractors and suppliers Maintain various records Maintain the list of employees and the organizational chart Make requests for access to the office and parking Ensure sufficient quantities of office supplies and responsible for procurement Manage signature requests for DCHs and take care of related tasks

Minimum Requirements

Hold a diploma or technical degree in administration or secretarial work; Have 5 to 7 years of experience in a similar position; Knowledge of the construction industry is an asset; Have a good command of French grammar; Proficiency in Microsoft Office software; Knowledge of project management software (e.g. ACC, ACONEX, SAP) is an asset Be rigorous and meticulous Demonstrate great versatility, initiative and have the ability to work within a multidisciplinary team in the field of construction Possess a great sense of organization Have communication skills and demonstrate a strong collaborative spirit Demonstrate positivism, leadership and have a proactive and constructive approach Be flexible with the schedule (when bids close) Have the ability to work under pressure with short deadlines
  • Assistant, Executive

    6 months ago


    Dorval, Canada Aecon Group Full time

    **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...

  • Executive Assistant

    6 months ago


    Dorval, Canada Air Canada Full time

    **Description** **Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.** **Responsibilities**: - Establish and maintain effective relationships with key members of the...

  • Executive Assistant

    6 months ago


    Dorval, Canada Bombardier Full time

    Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit. **In your role, you will**: - Manage...


  • Dorval, Canada SECURO GROUP INC. Full time

    **About us** Securo Group Inc. is a small business in Dorval, QC. We are professional, agile, and bold. Our work environment includes: - Modern office setting - Food provided Nous recherchons un individu hautement organisé et axé sur les détails pour rejoindre notre équipe en tant qu'Assistant(e) de Projet et...


  • Dorval, Canada GLS Canada Full time

    Executive Administrative Assistant **Scope**: **Key Functions & Responsibilities**: - Coordinate the CFO’s calendar and schedule appointments, events, and meetings- Secure meeting/conference rooms, catering, AV equipment and distribute handouts and meeting notes where necessary.- Assist with the preparation of meetings and presentations including creating...


  • Dorval, Quebec, Canada Randstad Canada Full time

    We are seeking a highly organized and detail-oriented Construction Project Assistant to join our team in Dorval, Quebec. As a key member of our team, you will be responsible for assisting with various project management and administrative tasks, ensuring the smooth execution of construction projects.Job SummaryThis is an exciting opportunity to work with a...


  • Dorval, Quebec, Canada Bombardier Full time

    At Bombardier, we're committed to delivering exceptional results in the aerospace industry. As a Senior Project Manager in Global Expansion, you'll play a key role in driving our growth and success.Key Responsibilities:Lead cross-functional project teams to execute expansion projects from start to finishManage international projects, including organic...


  • Dorval, Quebec, Canada Bombardier Full time

    At Bombardier, we are looking for a highly skilled Senior Project Manager in Global Expansion to lead our international projects and drive business growth. This role will be based at our Administrative Centre in Canada.About the JobThis is an exciting opportunity to join our team as a Senior Project Manager in Global Expansion. As a key member of our...

  • Project Manager

    3 weeks ago


    Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...


  • Dorval, Quebec, Canada Bombarbier Full time

    About UsBombardier is a leading manufacturer of business aircraft, renowned for designing, manufacturing, and servicing world-class aircraft that elevate the client experience.We prioritize employee growth and development, empowering everyone to reach their full potential on their own terms.Job SummaryThis role involves planning, executing, and controlling...


  • Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...


  • Dorval, Canada Starlink Aviation Full time

    Reporting to Starlink Aviation's Assistant Director of Operations, your role as Executive Flight Assistant Coordinator will involve carrying out technical tasks in the same way as a company ambassador to customers. This assistant role includes, but is not limited to: - preparing transport logistics; - organizing travel arrangements, including air and...

  • Analyst, Program

    6 months ago


    Dorval, Canada Bombardier Full time

    **Why join us?**: As the leading manufacturer of business aircraft, Bombardier is renowned for designing, manufacturing, and servicing world-class aircraft that elevate the client experience. Bombardier has been successful in setting the highest standards because we are a people-centric business that fosters passion, diversity and authenticity. Prioritizing...


  • Dorval, Quebec, Canada Marriott International Full time

    Company OverviewMarriott International is a leading hospitality company with a commitment to excellence in service and quality. Our hotels offer a unique experience for guests, and we are seeking talented individuals to join our team.Job DescriptionWe are seeking an Executive Chef Assistant to join our culinary team. As a key member of the kitchen staff, you...


  • Dorval, Quebec, Canada Bombardier Transportation GmbH Full time

    Job OverviewBombardier Transportation GmbH seeks an experienced Industrial Project Manager to lead the planning and execution of projects in our aerospace engineering department. As a key member of our team, you will be responsible for ensuring project deliverables meet specifications and deadlines.The ideal candidate will have a university degree in...


  • Dorval, Quebec, Canada Randstad Full time

    Job Overview:We are seeking a detail-oriented Project Coordinator to join our team in the construction industry. As a key member of our project management team, you will assist with various administrative tasks and support the overall success of our projects.About the Role:This is a full-time position working Monday through Friday, 7AM-9AM and 4PM-6PM,...

  • Analyst, Program

    6 months ago


    Dorval, Canada Bombardier Full time

    Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit. **In your role, you will**: - Lead...


  • Dorval, Quebec, Canada Bombardier Full time

    About the RoleWe are seeking a highly skilled and experienced Global Expansion Project Director to join our team at Bombardier. As a key member of our organization, you will be responsible for leading and managing internal/external cross-functional project teams and stakeholders to execute expansion projects until completion.


  • Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ ***: **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of...

  • Project Coordinator

    6 months ago


    Dorval, Canada Bombardier Full time

    Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit. **Project Coordinator - Process and...