Administrative Assistant
3 weeks ago
Head-Office
JOB SUMMARY
The administrative assistant assists the company's Operations Director by performing administrative tasks related to the activities of the operations department.
SPECIFIC TASK
Performs all secretarial tasks (transcribes documents, manages telephone calls, filing system, room reservations, creates reports, updates policies, etc.);Organizes meetings, convenes participants, attends meetings and produces summary reports;
Drafts regular internal and external correspondence, and participates in the drafting of speeches, addresses and other information documents for the division;
Responsible for translating documents and correspondence for the entire division;
Responsible for the Operations Director's schedule, maintaining accounts of expenses, meetings and other matters;
Follows up with Store Managers on requests made by the Operations Director and coordinates them;
Responsible for organizing business trips, reservations, preparing agendas and necessary information files;
Responsible for the organization of certain internal events for the division and participates in the organization of external events such as conventions, seminars, business meetings and others;
Involvement in the operation of new store openings; Performs all other tasks related to the performance of his/her duties.
ELIGIBILITY CRITERIA
College diploma or DEP in secretarial or similar field5 to 7 years of relevant experience in administrative support with a management team
Very good command of the Microsoft Office suite
Flexible and available
Ability to travel within the province of Quebec
COMPETENCIES
Knowledge of professional environmentOrientation towards quality work
Technical and professional knowledge
Interpersonal communication
Time and priority management
Autonomy
Self-control
Discretion and confidentiality
Attention to detail
Groupe Adonis is dedicated to promoting a diverse workplace.
We will consider all qualified candidates for the position.
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