Expense Services Specialist

3 weeks ago


Edmonton, Canada MacEwan University Full time

Opportunity

MacEwan University is seeking an Expense Services Specialist for a full-time continuing opportunity with the Shared Services Centre department. 

This position is primarily responsible for facilitating effective operations of the expense process, executive expense disclosure, and university p-card program functions. This role has a strong component of multi-level university-wide stakeholder engagement and is responsible for the timely and accurate expense accounting with alignment to university policy, procedures, applicable legislation, and best practices. The Expense Services Specialist conducts regular audit reviews identifying errors or critical issues working with stakeholders to resolution, leads training efforts and promotes the Shared Services Centre. 

Key responsibilities include: 

Conducting expense spot audits and evaluating for alignment to expense related policies and procedures; liaison with various stakeholders to resolve discrepancies or issues. Completing month end, quarter end, and year end period close procedures for expenses including various account reconciliations, troubleshooting, and facilitating correction entries with stakeholders across the university and reporting to support financial processes. Facilitation of the executive expense disclosure program that includes offering guidance and advice to support compliance measures based on policy and accounting best practices. Collaborating with stakeholders to identify efforts for continuous business process improvement opportunities within the expense and p-card programs. Working with the Manager to realign where possible. Monitoring and evaluating incoming p-card setups, change limit requests, and lost, stolen or fraudulent card activity for accuracy, reasonability, approval requirements as it aligns to the related policy; liaison with internal and external stakeholders to resolve issues and, if required, escalate disputes to Manager. Monthly upload of p-card transactions from US Bank into PeopleSoft. Developing and updating all training materials related to the PeopleSoft expense module and p-card program. Promoting customer service excellence as well as a positive and design minded thinking work environment in alignment to the Shared Services Centre mandate. Identifying potential for risk and sharing solutions. Participating in departmental planning initiatives to develop departmental objectives and action plans as required. Be a change leader in supporting projects and other initiative work under Shared Services Centre (SSC).

Skills 

You will have: 

Excellent verbal and written communication skills. Exemplary customer service orientation (service first mindset) responding to requests in a timely manner and conducting oneself in a professional and respectful manner. Demonstrated emotional intelligence awareness. Keen attention to detail and ability to maintain accuracy. Demonstrated proficiency in data analysis, evaluation, and interpretation. Strong time management and organizational skills to effectively manage multiple priorities and assignments. Demonstrated ability to effectively participate in an integrated service culture working independently on assignments as well as in a team environment. Building strong and positive business partnerships across the MacEwan community. Knowledge of and ability to apply accounting standards and university policy and procedures to make decisions within the area of accountability. Demonstrated ability to act decisively to problem solve while aligning to best practice, legislation, and policy. Proven ability to work with confidential matters and to always use discretion. Demonstrated ability to develop and deliver training materials and provide customer support to diverse stakeholder groups. 

Qualifications 

A minimum of a two (2) year Accounting or Business Administration Diploma. A minimum of two (2) years of related financial and accounting experience supporting business processes within a medium to large automated and integrated ERP. Working experience with Microsoft Office (particularly in MS Excel, PowerPoint, Word) and Adobe software. Experience operating the PeopleSoft Financials and Supply Chain Management (Finance) system would be considered an asset. An equivalent combination of education and experience may be considered.

Benefits 

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes: 

Competitive base pay Generous vacation time Secure pension plan Flexible benefits package Continuous learning culture Opportunities for career growth
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