Properties and Procurement Administrator

4 weeks ago

Fredericton, Canada Alcool NB Liquor Full time

Properties and Procurement Administrator

Alcool NB Liquor

Note:  applications for this position will be reviewed and interviews will be scheduled as they are received. 

What will you be doing? 

ANBL is seeking an Administrative Professional to join our Property Management and Procurement team. This dynamic position plays an important role in ensuring the efficient functioning of various activities within the team. As part of our shared services, this role will support ANBL and CNB. The successful candidate will be focused on supporting operational needs of our team to deliver on strategic and tactical goals, some of your key responsibilities will be: 

Key position Responsibilities: 

Expense Management Coordination of invoices and processing to Finance for payment (construction/maintenance/leases/vehicle R/M & fuel/electricity etc.) Tracking and input of departmental financial accrualsConstruction project administration Vehicle Management Collection and filing driver abstracts, training, vehicle logs and auditing to policies and procedures and submission to FinanceMaintain vehicle registration and asset list for insurance Property Management Access control support for ANBL Retail Operations CenterCo-ordinate/update seating plans for ANBL Retail Operations CenterTender/FERP/asset documentation prep and supportSupport ANBL Retail Operations Center facilities emergency response planTracking and filing facility inspection reports Data & Report Management Input data pertaining to asset lifecycle into 3rd party softwareInput energy consumption data for analysis for teamVendor card data entry and management Non-Product Procurement Administration Administrative work issuing purchase orders, tenders, and contractsVendor card data entry and managementMaintaining and updating procurement databaseElectronic Document Filing

What you need to be successful: 

Post secondary education in Business Administration or a related field 3 years of experience in an administrative or coordinator capacityNote: an equivalent combination of education and experience may be considered High Quality and Detail Oriented – You take personal pride in delivering outstanding quality work for all team members. You follow accounting and administrative processes accurately and meet business deadlines Collaborative – You encourage cooperation, collaboration, and partnerships. You build positive relationships, seek to understand with a curious and caring mindset, and can weave the ideas and needs of team members into a cohesive plan Service Mindset – You value and deliver high-quality, innovative service to all colleagues, clients, and guests Tactful – You understand the importance of approaching sensitive information with care. You can appropriately and maturely handle tasks involving organizational strategy and business plans Flexible and Adaptable – You embrace the ambiguity of “…other duties as assigned” and demonstrate a creative and positive approach to problem solving and are not rattled by interruption or changes in plans Energized – You are personable and consistently demonstrate an approachable and inviting attitude and handle demanding workloads, competing demands, distractions, and interruptions with professionalism and ease Critical Thinker – You analyze information objectively and make informed decisions. You consider diverse perspectives and effectively solve complex problems through logical reasoning Technically Proficient – You accurately follow accounting and administrative processes and meet business deadlines. You have experience with all Microsoft Office programs, with sophisticated knowledge of Word and Excel

It would be fantastic if you also had 

Experience in a professional services firm would be considered an asset

  Language competencies 

Bilingualism in both official languages is required

  Work location:

The successful candidate will be required to work onsite at ANBL’s Retail Operations Centre (ROC) in Fredericton, New Brunswick

  Note

Semi-regular travel for meetings and project work may be required. Only candidates with legal authorization to work in Canada will be considered 

What’s in it for you?

Being part of the ANBL team means being part of an organization that values its employees. In addition to offering a market competitive salary, we ensure that our employees can enjoy Work-Life Balance, Professional & Personal Growth, and Service Opportunities.

Work-Life Balance: ANBL offers a comprehensive benefits package, including medical, dental, and a generous pension plan. Employees also have access to a Health Spending Account or Wellness Subsidy, and opportunities to utilize flexible work arrangements.

Professional & Personal Growth: ANBL offers many types of internal and external activities to support development needs, including continuous learning and training opportunities.

Service: ANBL values contribution to our province, offering a paid volunteer day each year, and many opportunities to contribute to our communities throughout the year.

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