Student Scholarships Officer

2 weeks ago

Toronto, Canada Humber College Full time

What you will do:

Under the direction of the Manager, Student Scholarships & Bursaries, the Student Scholarship Officer will coordinate three yearly scholarship cycles on the online scholarship platform, Blackbaud Awards Management (BBAM); evaluating and distributing $1.9M+ in scholarships to over 1,900 students. This includes all aspects of administration, scholarship selection, communications, and promotions, both internally and externally. In addition, the Student Scholarship Officer will work closely with students, liaise and collaborate with scholarship representatives, faculty and staff, and key stakeholders as needed to ensure timely and efficient awarding of students.

Scholarship Program Maintenance and Administration

Co-ordinate the development, evaluation and distribution of donor-supported financial aid, awards, and scholarships to over 1,900 students. Launch 500+ scholarships over the course of three cycles on Blackbaud Awards Management (BBAM) with the accurate name, criteria, and scholarship value. Review and validate scholarship criteria and associated qualifications in BBAM. Deploy messaging to prospective students making them aware of the scholarships and sending targeted follow-ups as needed to specific groups of students.  Monitor student awards records and alert manager when scholarships need to be revoked. Prepare weekly student scholarship disbursement extracts for finance which are required to disburse e-transfers to students. Maintain procedures and processes that enhance overall effectiveness of business practices for student scholarships program. Maintain the student scholarships website, i.e., upload new scholarships, remove discontinued scholarships, update existing scholarship criteria as needed, update and archive scholarship celebration photos, and add testimonials to web pages. Coordinate the scholarship gift agreement process. Support Stewardship team with scholarship stewardship initiatives, i.e., scholarship stewardship packages and scholarship celebrations - including list preparation, table seating, etc. Coordinate scholarship renewals process – deploy messages, thank donors, track monies, etc. Track tributes and ensure tribute contacts are kept abreast of the status of their tributes/scholarships. Disburse and track faculty and donor-specific emergency bursary funds and liaise with faculty representatives to ensure donor funds are disbursed.

Scholarship Selection

Coordinate the internal Advancement review process.  Review and evaluate applications (fall, winter, summer) and supporting documentation to determine which students meet all required criteria.  Short-list and send scholarship finalists to the scholarship faculty representatives. Send list of faculty-selected scholarships to the scholarship reps. Send scholarship offers and ensure awarding of all scholarship recipients in a timely fashion, ensuring accuracy.  Monitor the number of applications being submitted throughout the cycle, flag any concerns, and recommend next steps.

Scholar ship Communication/Promotion

Coordinate yearly promotion of the scholarship program through various methods i,e. social media, Humber Communique, Humber TV, and Humber Radio. Work with scholarship representatives and other departments as necessary to share the promotional material.  Prepare and deploy scholarship messaging for eligible students. Update communications content on BBAM each cycle  Review scholarship website to ensure messaging is updated and relevant per each scholarship cycle. Attend and participate in student fairs, open houses, etc.

Customer Service

Communicate scholarship opportunities with students year-round. Answer scholarship program enquiries ranging from scholarship timelines, confirmation that applications were submitted, questions regarding disbursement of funds, etc. Assist students with the application process. Assist students with the development of donor thank you letters. Collaborate with Humber faculty and staff as needed to support student scholarships.

Qualifications

What you bring to the role: 

Education

3-year diploma/ degree equivalent in Fundraising, Information Systems, Business, or Marketing.

Skills and Experience

Superior analytical and problem-solving skills Experience working with scholarships and awards is required Direct experience working with students Experience working in a charity or not-for-profit Extensive computer skills, including proficiency with Microsoft office software, Raiser's Edge, Banner Student Aid, Blackbaud Award Management Demonstrate strong organizational, problem-solving, time management and project management skills with high efficiency Demonstrate developed communication skills, both oral and written Resourceful and independent, but comfortable working within the framework of an advancement program and team-oriented environment Flexible, strong interpersonal skills and a positive, helpful attitude

What’s In it for you?

An opportunity to have an impact with a post-secondary institution, poised to do great things. Diverse, hard-working, committed team of people who care about each other. Tools and technology that will allow you to succeed at your job.  Amazing perks  Highly supportive work culture 

At Humber College we don’t just accept difference — we celebrate it Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber 

We thank you for your interest in working with Humber College. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective Collective Agreements.

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