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Administrative Assistant

4 months ago

Halifax, Canada Russell-Cooke Full time

The Role

We are seeking an Administrative Assistant to join our Real Estate team in our Bedford Row office in central London.

You will assist the department with general administrative support. The tasks include but are not limited to:

Document Production

To copy, scan, print and finish documents. To produce accurate typed documents in accordance with the Firm’s style and standards from a variety of sources. To produce routine reports and letters. To assemble and/or check electronic or printed documents including accurate proof reading. To deal with routine Land Registry requisitions and correspondence.

Record keeping

To ensure that files are efficiently, accurately and regularly maintained. Proficiency in the use of the Firm’s File Management software to file and maintain all emails in appropriate client directories. To be able to accurately and quickly enter electronic data. The management of incoming post and accurate filing of such documents/scans.

File opening and closing

Follow the Firm’s file opening and archiving procedures, including the use of temporary storage of files. 

Financial support

Assist fee earners with the completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers and expenses reclaims. Carry out client billing processes under supervision of the Executive Assistant. 

Internal administration

To support the fee earners through the efficient operation of all the Firm’s administrative procedures and policies. To assist in booking fee earners on conferences and courses. To maintain stationery supplies. Deeds management and scheduling. Carrying out property searches. Management of datarooms, including set up and updates. Dealing with Land Registry applications.

Technical skills and expertise

We are looking for;

a careful person able to understand particular tasks well and perform them to a high standard with excellent attention to detail. an enthusiastic and energetic person who is prepared to really contribute their efforts to, and will work well within, a close team someone wishing to improve their skills and experience. good standards of literacy and numeracy and IT literate, including MS Excel

Salary and benefits

We offer competitive salaries and generous benefits.

We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender Identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.