Administrative Assistant II

4 weeks ago

Oshawa, Canada Lakeridge Health Full time

DUTIES AND RESPONSIBILITIES:



Reporting to the Director of Pharmacy Services, you will play an integral role in supporting Pharmacy Services. Using your superior secretarial and organizational skills, you will coordinate the daily administrative aspects of the Director.

Duties may include: telephone reception; data entry; booking meeting rooms and catering; scheduling meetings; preparing agendas and documents for meetings; minute taking; formatting, reviewing, and sending out communications; filing; ordering supplies; processing invoices and expense reports; maintaining contact lists; managing databases and updating OASIS; assisting with payroll functions; managing the schedule of the Director; and other related duties as assigned.

You will be required to liaise with staff and leaders across the organization, external stakeholders, and privileged staff.

Some travel may be required to support across multiple sites.

QUALIFICATIONS:

* Graduate of an Executive Office Administration Diploma program or significant and advanced related experience, preferably in a healthcare environment;
* Minimum of 3 years' experience in an Administrative Assistant/Secretarial role;
* Highly developed proficiency and demonstrated competence of Microsoft Word, Excel, Outlook, PowerPoint (tested);
* Superior keyboarding skills 60 WPM (tested);
* Outstanding attention to detail and results orientated;
* Exceptional written and verbal communication skills;
* Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team;
* Proficiency transcribing and composing minutes with the ability to write clear, concise, and accurate minutes;
* Proven ability to assess inquiries/problems and to exercise good judgement in responding to and/or referring the inquiry to a more appropriate individual;
* Proven adherence to strict confidentiality;
* Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-pace office environment and meeting short timelines;
* Ability to work independently and in a self-directed manner;
* Ability to collate information and perform internet research;
* Must have satisfactory performance record;
* Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
* Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-services in this area; and;
* Proven good attendance record with capability of maintaining this same standard;

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.

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