Accounting Analyst

2 months ago

Waterloo, Canada University of Waterloo Full time

Overview

Term: 18 months 

The Accounting Analyst is accountable to the Manager, Accounting and Financial Analysis for processing financial transactions, analyzing and executing month-end procedures, preparing account reconciliations, conducting various financial analyses to help with business development, assist/lead accounting related projects, and other financial related tasks as assigned.

This position is contingent on funding. 

Responsibilities

Financial Analysis

Prepare weekly, month-end as well as year-end journal entries accurately and in a timely manner, applying GAAP principles and following the university’s finance policies for all units in P+RS. Extract and examine data sets to create custom financial reports, including but not limited to internal financial statements designed for individual business units using retail-specific software, as well as the university’s financial reporting system Analyze and apply historical trends to forecast and predict monthly budgeting amounts for year-to-date budgeting Process accounting transactions, providing timely reporting on and reconciling monthly balances, and working with customers/suppliers and P+RS staff to resolve any discrepancies Administer University of Waterloo staff and faculty purchase payroll deduction program, calculating monthly interest and communicating appropriate deductions to Payroll Department Month-end analysis on inventory adjustments, vendor price changes, margins, and inventory year-over-year variances

Account Reconciliations

Reconcile various balance sheets and clearing accounts on a monthly basis following appropriate accounting principles Provide oversight on the P+RS gift card and deposit credit programs through monthly balancing against university general ledger accounts Balance retail general ledger sales and cost of goods sold amounts against the university’s financial statements

Daily Deposit and Reconciliations

Reconcile daily sales transactions, ensuring any overages and shortages are investigated and resolved in a timely manner Ensure cash controls are followed in all areas of P+RS Gain understanding and efficiency in fully integrated Point-of-Sales (POS) and inventory tracking systems to investigate and recommend solutions on any variances Independently resolve any interdepartmental queries regarding charges made to accounts Manages the petty cash fund for the department, including reimbursement and safe keeping Ensures adequate cash floats are maintained including oversight and periodic audits of total safe counts

Assistant to the Manager, Accounting and Financial Analysis

Acts as assistant for the Manager, Accounting and Financial Analysis with all aspects within the accounting office including Accounts Receivable, Accounts Payable, monthly and yearly inventory procedures, financial and any other ad hoc reporting Provides guidance and advice to all P+RS staff on appropriate revenue / expense recording procedures, following the university’s financial policies Supports yearly internal and external audits, providing source documentation as required Supports HST activities, in accordance with the university’s HST procedures as they relate to interdepartmental charges, rebates on varying purchases made for P+RS, and general sales Assists with accounting related projects and works as a lead when needed

Collaboration

Interacts regularly with all P+RS staff and supports cross-promotion of products and services wherever possible Establishes and maintains strong partnerships and relationships with units throughout the university and the affiliated and federated institutions of Waterloo that help P+RS achieve its goals, while ensuring that P+RS is represented professionally

Customer Service

Commits to positive interactions with all customers and provides appropriate level of assistance regardless of situation or location Ensures that all accounting inquiries are handled in a professional, timely manner; and in cases the inquiries need to be redirected to other staff, the incumbent will ensure that the redirection is complete, and that the customer is not left without service

Qualifications

Post-secondary diploma or degree in accounting Progression toward or completion of an accounting designation is preferred At least three years of relevant financial experience Experience in a retail environment will be an asset Business acumen and analytical skills Critical thinking Excellent written and verbal communication skills Interpersonal skills and relationship-building Analytical mindset, ability to explain and apply accounting principles, and advanced technical skill MS Word: Intermediate MS Excel: Advanced Proficiency with computerized retail and database systems

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