Legal Associate

1 month ago

Toronto, Canada AXA Full time

**Legal and Compliance Associate/Executive Assistant**

Toronto/Canada

This role will provide an exceptional level of support to the General Counsel and the Legal & Compliance team, taking responsibility and ownership for a wide variety of legal and regulatory tasks including administrative and supportive tasks. Employee must be detail oriented, accurate and flexible, have the ability to work with a high level of autonomy and initiative, exhibit originality of thought, analytical skills and take the initiative in solving problems, challenges and deviations in handling business needs in a fast-paced environment. Must be computer literate, proficient in data processing systems, possess professional demeanor and have the ability to maintain effective work relationships with co-workers and management.

**DISCOVER your opportunity**

Key responsibilities of this role are:
What will your essential responsibilities include?
- Assisting in the preparation of responses to and coordination of requests from various regulatory bodies.
- Maintaining template contractual documentation for use by the business.
- Maintaining executed contractual documentation.
- Providing such support as is necessary to the local legal and compliance team, including a wide variety of administrative and supportive tasks such as organizing team communications in Teams, mailings, scheduling meetings, assisting with meeting room, video conference for the team.
- Booking all travel/conference/seminar requirements for the team in accordance with company policy. Coordinating travel itineraries.
- Becoming the “go to” person with expertise on the COUPA (expenses) and GALAXY (legal entity) systems.
- Facilitating any starter and leaver processes for team members of the department and co-ordinating their induction/ departure as required.
- Providing extensive administrative and clerical support as requested e.g., filing, archiving, document comparison, etc.
- Designing presentation slides to a high level of professionalism and accuracy.
- Assisting the General Counsel with all Company Secretarial services including minute taking & preparation for Board & committee meetings, preparation of resolutions, scheduling of meetings, liaising with all relevant stakeholders and maintenance of statutory registers, minute books & other corporate records.
- Serving as Commissioner of Oaths.
- Assisting on corporate reporting requests from the company and assisting with projects/assignments to improve governance standards.
- Preparing miscellaneous correspondence and memoranda and assisting with miscellaneous projects/tasks as assigned from the General Counsel.

Additionally, employee will also be assigned ownership of specific projects and processes and will be expected to demonstrate self-sufficiency and complete with thoroughness, accuracy and within time frames established.

**SHARE your talent**

We’re looking for someone who has these abilities and skills:

- Intermediate level of relevant experience preferably in commercial insurance and reinsurance; or within the financial sector.
- Extremely competent user of Microsoft software, in particular Word, PowerPoint, Excel.
- Highly driven self-starter, with a strong desire to challenge and deliver.
- Excellent verbal and written communication, collaboration, presentation and influencing skills with the ability to communicate effectively with all internal and external stakeholders.
- Excellent attention to details and a meticulous eye for identifying inconsistencies and inaccuracies.
- Ability to take ownership of work, whilst working effectively within a team.
- Proven organizational and problem-solving skills, prioritization and time management skills with accurate results.
- High dedication to the business clients and legal and compliance team evidencing professionalism even in high pressure situations.
- Experienced in querying policy and claims information.
- Paralegal certificate a plus.

**FIND your future**

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

**Inclusion & Diversity**

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to o

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