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Team Lead, Legal Administrative Services

3 months ago

Montreal, Canada Randstad Canada Full time
Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Do you have experience as a team lead and experience in the legal field?

Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects?

Our client, a major national legal firm, is looking to hire a team lead for their legal administrative services group.

The profile we are looking for for this role is an experienced team lead with great administrative support experience and communication skills.

Please don't hesitate to apply if you think you are the right fit for the role

Advantages
Health benefits as of day 1
Bonus up to 5%
Time off: 3 weeks of vacation, 3 personal days. + a paid day off on your birthday
Work Model: Hybrid work arrangement
Work Environment: Dynamic and engaging

Responsibilities
-Sorting and managing administrative requests
-Draft, perform basic editing and formatting, and review correspondence, memos, major transaction documents, reports, forms, labels, etc.
-Assist various practice groups in the preparation of legal documents
-Support for lawyers and clients
-Booking travel, preparing itineraries
-Expense reports, process checks and invoices from vendors and third parties
-Provide administrative support including data entry printing, scanning and archiving
-Assist the supervisor in coordinating requests (assessing workload, establishing priorities, assigning requests, etc.).
-Collaborate with Legal Administrative Assistants to ensure compliance with processes and guidelines, verifying that client requests comply with department processes and procedures.
-Coordination of workflow, processing and resolution of queries or issues
-Track processes and procedures to ensure tasks are completed efficiently.
-Delegate tasks and responsibilities to team members to ensure a balanced distribution of the workload.
-Act as a trainer and specialist with regard to the tasks and responsibilities assigned to the department.
-Create documentation, guides and other training resources to facilitate the integration and continuous learning of team members.
-Provide ongoing coaching and support
-Maintain a good level of knowledge of legal terminology, court regulations and procedures, and medical terminology, where applicable.

Qualifications
-Post-secondary degree with specialization in the legal or administrative field, or equivalent experience.
-At least four years of experience in a professional work environment; work experience in the administrative or legal field would be an asset.
-Experience in the legal field
-Proficiency in Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
-Knowledge of legal terminology, documents and procedures would be an asset.
-Leadership certification or training would be an asset.
-Excellent written and oral communication skills in English. Fluency in French
-Excellent interpersonal skills, professionalism in telephone exchanges, and customer-centric approach.
-Excellent analytical skills, problem solving, decision making, conflict management and negotiation skills.
-Demonstrate patience, flexibility and the ability to effectively manage difficult situations.
-Good organizational skills, strong attention to detail and excellent proofreading skills.
-Ability to work independently, establish priorities and make routine decisions confidently
-Ability to collaborate effectively with other team members and demonstrate tact, respect and professionalism in all interactions.
-Provide first-class service to colleagues and customers.

Summary
Interested in this position?

Apply directly online or send us an email anytime at tamara.cobrin@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.