Legal Administrative Coordinator

1 week ago

Montreal, Quebec, Canada Recrute Action Full time
Exciting Opportunity at a Leading Law Firm

We are seeking an experienced and highly organized Legal Administrative Coordinator to join our team in Montréal. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of legal activities.

This is a full-time position (35 hours per week) with a structured hybrid schedule. In the first month, you will work full-time in-office. From the second month onward, your schedule will shift to 4 days per week in the office and 1 day remote. We offer a competitive salary range of $55,000 to $65,000, depending on experience.

About the Role:
  • Draft and revise legal documents and correspondence
  • Manage deadlines, coordinate meetings and appointments, and update calendars
  • Organize business trips and handle necessary reservations
  • Revise documents for grammar, formatting, and compliance with legal requirements and visual identity standards
  • Manage files and documents using storage and archiving applications, such as NetDocuments, Closing Folders, and Sharefile
  • Assist with business development projects and maintain the professional contacts database
  • Process data, including time and expenses, and open new files
  • Liaise with clients, colleagues, support departments, and external parties
  • Collaborate with billing specialists to follow up on billing matters
  • Transcribe dictations, audio notes, and other recordings
  • Perform document comparisons and "markups"
  • Contribute to the onboarding of new team members
Requirements:
  • Attestation of Collegial Studies (ACS) in Legal Secretarial Studies or Diploma of Collegial Studies (DCS) in Office Systems Technology; a DCS in Paralegal Technology is an asset
  • 3 to 5+ years of relevant experience in a fast-paced professional services firm
  • Bilingual in English and French (spoken and written) to communicate with both English-speaking and French-speaking clients
  • Strong knowledge of the Microsoft Office Suite
  • Experience with transcribing voice memos and familiarity with BigHand is an asset
  • Strong organizational skills, attention to detail, and a team-oriented mindset
  • High motivation, proactivity, and the ability to anticipate needs
  • Capability to manage priorities effectively and work within tight deadlines
  • Independence, discretion, critical thinking, and good judgment
What We Offer:
  • A competitive annual salary range of $55,000 to $65,000, depending on experience
  • Permanent, full-time employment (35 hours per week, 5-day work week)
  • Hybrid Schedule: Full-time in-office work for the first month, then 4 days per week in the office and 1 day remote
  • Comprehensive group insurance coverage starting from day one, fully paid by the employer for employees and their dependents: life insurance, accidental death and dismemberment, prescription drugs, dental care, vision care, extended health care, travel insurance, and disability insurance
  • Employer contribution of 5% to the Registered Retirement Savings Plan (RRSP)
  • 4 to 5 weeks of paid vacation and leave per year
  • Unlimited personal days
  • 11 statutory holidays and 1 floating holiday
  • Health and wellness programs: employee and family assistance program, mental health support program, and telemedicine
  • $1,000 for reimbursement of wellness-related expenses
  • Training and education program providing up to $1,000 per year
  • Firm committed to community giving and offering pro bono legal services
  • Multiple annual social events and activities
  • Corporate discounts on various products and services
  • Collaborative environment where team members, regardless of background, feel valued and are encouraged to share their ideas

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