Legal / Administrative Assistant - Business Law

2 weeks ago

Montreal, Canada Personnel Alter Ego Full time

With offices around the world, this firm, which prides itself on doing everything possible for the satisfaction of its employees, is looking for a Senior Legal Administrative Assistant in Business Law.


RESPONSIBILITIES
  1. Organize the workload and ensure its timely execution through the professional's office, including implementing follow-up measures, as required.
  2. Prepare legal documents according to general precedents or as directed by the professional, with little or no direction from the professional.
  3. Prepare letters, memos, etc. confidential in nature, which may be written independently and presented to the supervisor for verification or may be dictated or transcribed from paper notes.
  4. Act as a liaison between the professional and a variety of individuals, groups, internal and external clients at all levels.
  5. Deal with and respond to routine correspondence that does not require the attention of the professional.
  6. Manage the reminder system or database or calendar to ensure that deadlines are met.
  7. Prepare special reports, which may include data collection and summarization.
  8. Demonstrate initiative and judgment in order to lighten the administrative tasks of the professional.
  9. Create, monitor and maintain client files to ensure proper case management and customer service.
  10. Coordinate administrative tasks, e.g., accounting; opening and closing files; time entries; invoicing, etc.

QUALIFICATIONS
  1. Diploma of legal administrative assistant.
  2. More than 8 years of experience as a legal administrative assistant.
  3. Bilingualism (fluency in French and English).
  4. Ability to communicate effectively with other members of the firm, combined with the ability to respond to clients' needs in a professional and courteous manner.
  5. Ability to exercise discretion in the handling of confidential information.
  6. Ability to work independently, as well as within a team.
  7. Ability to complete a large amount of work to a high level of quality, sometimes in short deadlines.
  8. Ability to prioritize and reprioritize as needed.
  9. Ability to manage stress professionally.
  10. Knowledge of the Microsoft Office suite.

Join the ranks of this dynamic and passionate team

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