Faculty Assistant

7 months ago

Langley, Canada Trinity Western University Full time

Position Purpose andSummary

To provide reception and administrative support for the School of the Arts, Media + Culture (SAMC) departments (Art + Design, Game Development, Media + Communication, Music, and Theatre). This will be a 9-month contract from August 16 to May 15.

Key Areas of Accountability

Administrative Support

Act as the receptionist for RNT-East Wing and the Music Building, sort and distribute mail as required, send and receive faxes, take clear and accurate messages for all regular, full, sessional, part-time, and affiliate faculty.Provide administrative support for the faculty of SAMC which includes accurate word processing, data base records, filing, photocopying and other secretarial services.Serve as the front-line contact for students in providing program and advising information, distribution and reception of departmental forms, receiving official schedule and room assignments for affiliate teaching and student practice/rehearsal in applied music studios; managing student locker assignment and key distribution for music students; and providing support to the student clubs.Serve as the front-line contact for campus visitors to the School; answer questions and give direction regarding their needs.Manage calendars for SAMC dedicated spaces (Instrumental Hall, Choral Hall, Music Practice rooms, RNT 237, and Freedom Hall) and liaise with department chairs for any student or non-SAMC booking requests. Oversee music affiliate instructor room assignments and student practice room scheduling.Coordinate and manage annual syllabi review and gradebook records.Set up meeting appointments, preparing agenda and minutes for departmental meetings, and handling all administrative correspondence related to departmental activities for the department chairs.Maintain an efficient, confidential office, ensuring the availability of supplies as needed for the RNT-East Wing and Music Building.Assist with the administration of department events through the year. This includes, but is not limited to: printing posters; ticket reports and tracking; arranging transportation and directions to venues; booking venues; and coordinating set up at off-campus venues (including arrangements for table hosts and ushers as required). This includes administration support for theatre productions, concerts, recitals, auditions, and music juries.Manage and distribute office and building keys to SAMC faculty and staff.Liaise with Campus Services staff and Security regarding the physical needs of the RNT-East and Music Building and the safety of its occupants. Liaise with departments such as Admissions, Student Life, and Conferences, as needed.

The Person

Skills and Abilities

Ability to work efficiently and maintain a positive, courteous and professional demeanor with faculty, staff, students, and off-campus contacts in a high energy, challenging environment.Ability to multi-task and prioritize, to be flexible with work hours and responsibilities as priorities demandFamiliarity with both Windows and Mac operating systems and platforms, Microsoft Office Suite, and Adobe Creative Suite; willingness to acquire and develop professional skills in new software applications as required and appropriateAccurate word processing, proof-reading, and editing skillsAccurate recording of minutes for regularly scheduled faculty and business meetingsFiling and record-keeping

Personal

Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community. 

A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.

Servant-Leader Way of Life: Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

Key Internal Interactions

Reports: None

Reports to: Executive Assistant to the Dean

Standards & Requirements

Education: 2 year college diploma in an administrative field; Bachelor degree preferred

Experience: 3 - 4 years prior experience in an administrative or secretarial role, preferably in a post-secondary institution.

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

Benefits Of Working at TWU

A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.Annual statutory holidays (13) with generous vacation entitlement and accruement.Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency. Torch tuition scholarship for dependents of eligible employees attending TWU.Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.Discounts and perks for the on-site Trinity Western Outfitters bookstore and cafeterias, as well as shops and restaurants in Fort Langley.Wellness benefits (i.e., counselling, sick days, personal days, and reimbursement for annual wellness/recreation related purchases).Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.). Free employee parking on campus.Special community events throughout the year.A positive Christian fellowship environment. 

Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law.

We particularly invite applications from indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact Human Resources.

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