Admissions Visit Assistant

1 week ago

Langley, Canada Trinity Western University Full time

**Position Purpose and Summary**

The Admissions Visit Assistant works within Enrolment Management (EM), and more specifically, with the Admissions Experience Coordinator to help create, plan, and execute admissions visits, events, and community outreach opportunities. The Admissions Visit Assistant will facilitate opportunities for prospective students and their families to engage with the TWU community by coordinating personalized visits throughout the year. In addition, they will provide logístical support by scheduling admissions staff on-call shifts and coordinating travel schedules. The Admissions Visit Assistant will work with a variety of departments at the university, and be required to build enthusiasm, develop partnerships, and coordinate faculty, staff, and current student involvement with the EM events and outreach programs.

**Key Areas of Accountability**
- Provide logístical coordination for year-round personalized visits for prospective students and families.
- Provide support for Preview days/weekends, Financial Aid information sessions, external recruitment fairs and events, and scheduling an on-campus/virtual presence for EM staff to engage with the public.
- Liaise with and build enthusiasm in Enrolment Management staff, coaches, faculty, and other staff as needed for individual visit participation.
- Maintain records and registration lists for individual visit attendees and prospective students. Verify, arrange, and review visit data
- Coordinate timely pre and post campus visit student follow-up by the admissions team to facilitate movement through the admissions funnel.
- In coordination with the Admissions Experience Coordinator, schedule Student Ambassadors to meet one-one with prospective students and give campus tours.
- Coordinate scheduling for on-call admissions staff and front desk. May provide coverage for front desk as needed.
- Maintain a flexible schedule to provide on-site support and attend on-campus and off-campus events.

**The Person**

**Skills and Abilities**
- Attention to detail; strong organizational skills; creative thinking; interpersonal skills to facilitate strong working relationships with an ability to achieve results through people
- Ability to handle multiple projects and meet deadlines; ability to work through stressful situations; passion for events and creating a high quality guest experience; ability to deal with conflict and manage customer behaviours.
- Flexible evening and weekend hours will be required based on event schedules.

**Personal**

Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

Warm-hearted, dedicated, committed and mature evangelical Christian with a keen desire to serve in family, church, work and community. A firm commitment to TWU’s mission, values, Statement of Faith and Community Covenant. Strength of character and reputation, a pleasant personality with a positive and friendly attitude in the midst of a very busy and challenging atmosphere.

**Servant-Leader Way of Life**: Act in a manner that exemplifies Jesus Christ in all on and off campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

**Key Internal Interactions**

**Reports**:Student Employees

**Reports to**:Admissions Experience Coordinator

**Standards & Requirements**

**Education**: Bachelor’s Degree required

**Experience**:Previous experience creating and executing events, preferably in an academic setting.
- Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing._

**BENEFITS OF WORKING AT TWU**:

- A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
- Torch tuition scholarship for dependents of eligible employees attending TWU.
- Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.
- Discounts and perks for the on-site Trinity Western Outfitters bookstore and cafeterias, as well as shops and restaurants in Fort Langley.
- Wellness benefits (i.e., counselling, sick days, personal days, and reimbursement for annual wellness/recreation related purchases).
- Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).
- Free employee parking on campus.
- Special community events throughout the year.
- A positive Christian fellowship environment.- Trinity Western University is located on the traditional ancestral territory of the Sto:lo people._

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