Senior Administrative Assistant

3 months ago

Toronto, Canada Randstad Canada Full time
Our client is Canada's leading diversified wealth and asset management company looking for a Senior Administrative Assistant candidate to join their office in Downtown Toronto.

The senior Administrative Assistant will support two VPs with calendars, travel arrangements, and expenses.

We would like to hear from you if you have at least three years of administrative assistant experience and solid experience with Calendar management.

"Previous experience in a similar role and financial industry is an asset."

Advantages
-Work with professionals in the Financial Industry
-Office located in Downtown Toronto and acceptable to TTC
-Great career growth opportunity
-Hybrid role (3-4 days work from the office )

Responsibilities
• Providing administrative support to two Vice Presidents (Technology), including Managing calendars
• Coordinating all aspects of meeting logistics (nationally and cross-company), including securing meeting rooms, audio/visual connectivity, scheduling mobile a/v units and the preparation and distribution of presentations
• Processing and coordinating invoice payments
• Provides departmental support for all components of onboarding/offboarding staff and contractors, including workstation allocation, Hardware/Software/Access requests, updating distribution lists, obtaining building access cards, creating and maintaining time tracking profiles and being a point of contact for related activities
• Coordinating travel arrangements and preparing expense reports
• Coordinating and organizing team meetings
• Providing general administrative duties, such as drafting and preparing reports and presentations, photocopying and scanning
• Supporting the teams by performing tasks as required to meet deadlines
• Preparing spreadsheets, analyzing data, and creating presentations in PowerPoint
• Maintaining appropriate filing systems for the team as we move towards a paper-free environment
• While in the office, ordering and maintaining general office supplies and equipment maintenance (photocopiers)
• Testing of internal controls and documenting procedures
• Maintaining a time reporting system as needed for the teams
• Performing general accounting and other administrative duties as required
• Assisting with department social events and Town Halls.
• Provide coverage and share duties with other administrative team members as needed.

Qualifications

• A minimum of 3+ years’ experience as an Administrative Assistant
• Excellent communication skills, both verbal and written, and excellent interpersonal skills to interact with individuals at all levels of the organization
• Proficient with MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint, SharePoint) at the intermediate/advanced level
• Aptitude for using collaborative communication tools such as Microsoft Teams
• Outstanding technology skills and digital savvy; supporting paper-free business environments; applying technology for document management; facilitating team collaboration, etc.
• Ability to handle confidential information professionally
• Detail-oriented, accurate and able to perform in a fast-paced environment
• Outstanding organizational, planning and prioritization skills
• Ability to multi-task to manage/prioritize multiple projects simultaneously as required
• Ability to work well independently and within a team environment
• Proficient in prioritizing work, managing tight deadlines and have strong attention to details.

Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity. However, only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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