Finance and Administration Clerk

4 weeks ago

Halifax, Canada Dalhousie University Full time
Job Summary

Athletics and Recreation takes a holistic approach to enhancing the Dalhousie experience by creating and sharing ways to engage and connect students through physical activity and wellness, and to contribute to student success. Reporting to the Manager, Finance & Administration, the Finance and Administration Clerkperforms daily financial activities for Athletics & Recreation, including purchase requisitions, travel claims, and general reimbursement.

Key Responsibilities

Manage the flow and tracking of all accounts payable items and checks for accuracy of all incoming accounts payable items on a daily basis as required including invoices, travel claims, cheque requisitions, purchase requisitions according to established University financial policies, as appropriate. Reconcile processed travel claims, journal entries, invoices and cheque requisitions by verifying entries and comparing transactions against the General Ledgers posted each month. Maintain the Fusion database, runs reports for staff, create/maintain products, create invoices, etc. Serve as the first point of contact for the finance area in Dalplex: respond to general inquiries and redirect questions as needed. Perform general office duties, maintains files, handles couriered packages, order office supplies, etc.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business administration diploma with two to three years’ experience in bookkeeping/financial administration experience (or an equivalent combination of education and experience). Excellent organization, prioritization and time management skills are vital to meet deadlines in a fast-paced environment. Proficiency in MS Office Suite (Excel, Word). Excellent interpersonal skills. Attention to detail and problem-solving skills. Ability to handle sensitive and confidential information.

Assets

Experience working in Accounts Payable in the non-profit or higher education sectors.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

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