Receptionist

2 days ago

Mississauga, Canada Robert Half Full time
We are offering a contract to permanent employment opportunity for a Receptionist in Etobicoke, Ontario, doit être autorisé à travailler au Must be authorized to work in Canada. The role involves a range of administrative and hospitality tasks in a detail oriented setting. The successful candidate will be a key point of contact in our workplace, helping to ensure smooth daily operations and providing a warm welcome to visitors.

Responsibilities:
• Set up the office daily, including preparing meeting rooms for use and maintaining the cleanliness and organization of communal areas
• Oversee COVID-19 related office protocols, including monitoring health checks and supporting cleaning initiatives
• Answer telephones professionally and direct calls to the appropriate departments or employees
• Deliver a high level of hospitality to all guests, including offering refreshments and assisting with inquiries
• Manage incoming and outgoing couriers, ensuring accurate tracking of all packages
• Maintain the office coffee machine and snack bar, ensuring a pleasant and welcoming environment
• Assist in the preparation and service for executive meetings, working closely with the executive assistant
• Sort, stamp, and distribute incoming mail, and assist with invoice scanning and purchase order creation for the finance department
• Keep an inventory of storage rooms and ensure reception is covered at all times
• Support special projects and additional duties as necessary, including corporate events and community involvement
• Issue and track key fobs and car transponders for staff, while maintaining a tidy reception area
• Provide support to the Human Resources team when required and assist with any changes to the office layout.
• Minimum of 3 years of experience in a similar role or in customer service
• Proficient in receptionist duties including handling incoming calls, managing correspondence, and greeting visitors
• Experience in part-time receptionist roles is a plus
• Ability to maintain activity logs and other administrative records with accuracy
• Excellent communication and interpersonal skills
• Proficiency in using office equipment such as fax machines, photocopiers, and scanners
• Ability to multitask and manage time effectively
• Strong organizational skills and attention to detail
• Familiarity with office management procedures and basic accounting principles
• Proficient in Microsoft Office Suite, particularly Word and Excel
• High school diploma; additional qualifications will be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

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