Administrative Assistant
3 months ago
Role
Reporting to the Regional Director, the role of the Administrative Assistant is to perform a wide range of administrative and office support activities on the site to facilitate the efficient operation of the organization. In this role the Administrative Assistant is expected to coordinate and maintain office supply inventories, open sort and distribute incoming correspondence and coordinate maintenance of office equipment.
Responsibilities
- Ensure all crew members and visitors are signed-into all applicable Sitedocs files and site requirements.
- Review and correct all inspection sheets and safety documents. Scan to SharePoint and file all paperwork into the appropriate binders/files
- On daily basis prepare, print and e-mail POD (which includes updates on daily activities).
- Prepare 3 week look ahead reports (which includes updates on personnel on site, daily activities, weather and pictures).
- Scan and file equipment inspection forms on weekly basis and printout blank forms for the upcoming week
- Maintain 100% crew attendance for weekly safety meeting.
- Maintain daily quality control from field activities to ensure staff are completing the provided QC Forms, Quantifying Pictures, and UTM Coordinates as per Inspection and Test Plan.
- Ensure officer trailer is kept organized and tidy.
- Check and update all equipment, trucks and test equipment on site for the shift. Maintain record including correct identification number, wash log, and calibration certificate of all equipment coming to and leaving the job site
- Provide support and guidance to employees regarding Cognibox usage and training requirements.
- Manage and maintain employee profiles in Cognibox.
- Collaborate with project teams to facilitate training schedules and ensure compliance of all employees with required training and certifications.
- Ensure, at all times, that a copy of Alcohol & Drug letters for each crew member is available along with any certifications and tickets that an employee may have
Requirements
- High School Diploma is required
- At least 2 years of experience in an administrative role
- Proficient computer skills for general day to day tasks
- Proficiency in all Microsoft Office applications including MS Outlook is required
- Proficiency in Microsoft Teams and intermediate MS365 Functions would be an asset.
- Proficiency in PDF files formats and Adobe Acrobat and/or other PDF Software
- Knowledge of operation of standard office equipment is required
- Knowledge of clerical and administrative procedures and systems such as filing, bookkeeping and general organization of office documents and equipment
Benefits
- Extended Healthcare Plan (Medical, Disability, Dental & Vision)
- Paid Time Off Benefits
- Training & Development
- Employee Assistance Program - Counseling
- RPP - Group RRSP
-
Administrative Support Specialist
4 weeks ago
Labrador City, Canada Rising Edge Group Full timeAt Rising Edge Group, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role plays a vital part in ensuring the efficient operation of our organization by providing administrative support and maintaining office supplies.The successful candidate will report directly to the Regional Director and be...
-
Pharmacy Assistant
7 months ago
Labrador City, Canada Walmart Canada Full time**Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...
-
Administrative Support Specialist
4 weeks ago
Labrador City, Canada Rising Edge Group Full timeRising Edge Group is seeking an Administrative Support Specialist to join our team. This role will provide administrative support to ensure the efficient operation of our organization.Key ResponsibilitiesCoordinate and maintain office supply inventories, ensuring adequate stock levels for day-to-day operations.Process and distribute incoming correspondence...
-
Administrative Assistant
7 months ago
Quebec City, Canada TC Transcontinental Full time**Administrative Assistant**: **Create value at TC Media Books.**: **TC Media Books** is currently seeking an Administrative Assistant to assist the Senior Director of the Second Languages Division and her team in the various administrative tasks related to their strategic, editorial and commercial activities.The Second Language Division develops print and...
-
Administrative Assistant
7 months ago
Quebec City, Canada CFMWS Full time**WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...
-
Administrative Assistant
3 weeks ago
Quebec City, Canada COGIR Immobilier Full timeAre you an ace at administrative tasks, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Le Flandre, located in Limoilou, is looking for its next rare gem to fill a full-time administrative...
-
Administrative Assistant
3 weeks ago
Quebec City, Canada COGIR Immobilier Full timeAre you an ace at administrative tasks, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Le Flandre, located in Limoilou, is looking for its next rare gem to fill a full-time administrative...
-
Assistant Manager – The Capital Hotel
5 months ago
Labrador City, Canada Steele Hotels Full timeSteele Hotels is seeking a full-time permanent Assistant Manager to join our team at The Capital Hotel, located in St. John’s, NL. Our culture’s values are embedded in maintaining a work-life balance, strong work ethics, great customer service, and the growth of our employees and the company. The ideal candidate will have a genuine interest in...
-
Administrative Assistant
4 months ago
Quebec City, Canada CFMWS Full time**WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...
-
Administrative Assistant
6 months ago
Quebec City, Canada BFL CANADA Risk and Insurance Full timeWe offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...
-
Administrative Assistant
6 months ago
Quebec City, Canada Le Verger, Centre communautaire en santé mentale Full timeWork Term: Temporary - Work Language: French - Hours: 35 hours per week - Education: College/CEGEP - Experience: 1 year to less than 2 years - Public administration - Accounting and finance - Accounting and business/management - Administrative assistant and secretarial science, general - Executive assistant/executive secretary - Business/office...
-
Administrative Assistant
7 months ago
Quebec City, Canada Rothoblaas Full timeWe are a team of more than 600 co-workers in over 80 countries. We develop innovative, sustainable and future-oriented products and services for timber building. We are a family business that works on a global level, with an alpine heart and an international spirit. We support our customers wherever they need us. To strengthen our team, we are looking for...
-
Administrative Assistant
3 weeks ago
Quebec City, Quebec, Québec, Canada COGIR Immobilier Full timeAre you an ace at administrative tasks, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Le Flandre, located in Limoilou, is looking for its next rare gem to fill a full-time...
-
Administrative Assistant
3 months ago
Quebec City, Canada National Bank of Canada Full timeA career as an Administrative Assistant at National Bank means being part of the transformation and having a direct impact on customers and your team. As an Assistant, you'll act as a right-hand man and strategic ally to two Regional Vice-Presidents in the Retail sector, helping them to carry out various tasks, optimize their time and help them achieve their...
-
Administrative Assistant
7 months ago
Quebec City, Canada Equisoft Full time**Administrative Assistant** **What is Equisoft?** Equisoft is a global provider of advanced insurance and investment digital solutions, recognized as a valued partner by over 250 of the world’s leading financial institutions. We offer a complete ecosystem of end-to-end and scalable solutions that help our clients tackle any challenge in this era of...
-
Office Administrative Assistant
7 months ago
King City, Canada Mattdaniels Limited Full timeJob description Come join our team at Mattdaniels Limited. We are a successful construction and service company providing support and special services to multiple high rise and low rise builders throughout the GTA. We are currently looking for an Office Assistant **What will you be doing?** - General office administration - Organizing file systems -...
-
Administrative Assistant Csr
6 months ago
Quebec City, Canada BrandSafway Full timeAdministrative Assistant CSR Summary **Title**: Administrative Assistant CSR **ID**: 2043500 **Location**: Quebec, CAN **Job Function**: Operations Management Description A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring,...
-
Assistant Director of Administration
7 months ago
Quebec City, Canada EightSix Network Full timeJob Description Assistant Director of Administration Who we are: Valnet Inc., the world’s premier digital media investment company, owns and operates over 25 highly authoritative brands across various verticals, including entertainment, sports, technology, automotive, gaming, and travel. Specializing in acquiring, operating, and growing...
-
Administrative Assistant
4 months ago
Quebec City, Canada Desjardins Full timeThe work mode arrangement for the position is full-time on site. The incumbent supports the general manager and/or the manager(s) of a small-sized caisse in carrying out various administrative support and secretarial activities, as per managers' detailed instructions. He or she assists with carrying out management activities, as needed. More specifically,...
-
Administrative Assistant
7 months ago
Quebec City, Canada CIMA+ Full time**Company Description** Welcome to a place where people are at the heart of everything we do.** Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value...