Administrative Assistant

2 months ago


Labrador City, Canada Rising Edge Group Full time

Role

Reporting to the Regional Director, the role of the Administrative Assistant is to perform a wide range of administrative and office support activities on the site to facilitate the efficient operation of the organization. In this role the Administrative Assistant is expected to coordinate and maintain office supply inventories, open sort and distribute incoming correspondence and coordinate maintenance of office equipment.

 

Responsibilities

  • Ensure all crew members and visitors are signed-into all applicable Sitedocs files and site requirements.
  • Review and correct all inspection sheets and safety documents. Scan to SharePoint and file all paperwork into the appropriate binders/files
  • On daily basis prepare, print and e-mail POD (which includes updates on daily activities).
  • Prepare 3 week look ahead reports (which includes updates on personnel on site, daily activities, weather and pictures).
  • Scan and file equipment inspection forms on weekly basis and printout blank forms for the upcoming week
  • Maintain 100% crew attendance for weekly safety meeting.
  • Maintain daily quality control from field activities to ensure staff are completing the provided QC Forms, Quantifying Pictures, and UTM Coordinates as per Inspection and Test Plan.
  • Ensure officer trailer is kept organized and tidy.
  • Check and update all equipment, trucks and test equipment on site for the shift. Maintain record including correct identification number, wash log, and calibration certificate of all equipment coming to and leaving the job site
  • Provide support and guidance to employees regarding Cognibox usage and training requirements.
  • Manage and maintain employee profiles in Cognibox.
  • Collaborate with project teams to facilitate training schedules and ensure compliance of all employees with required training and certifications.
  • Ensure, at all times, that a copy of Alcohol & Drug letters for each crew member is available along with any certifications and tickets that an employee may have   

Requirements

  • High School Diploma is required
  • At least 2 years of experience in an administrative role
  • Proficient computer skills for general day to day tasks
  • Proficiency in all Microsoft Office applications including MS Outlook is required
  • Proficiency in Microsoft Teams and intermediate MS365 Functions would be an asset.
  • Proficiency in PDF files formats and Adobe Acrobat and/or other PDF Software
  • Knowledge of operation of standard office equipment is required
  • Knowledge of clerical and administrative procedures and systems such as filing, bookkeeping and general organization of office documents and equipment

Benefits

  • Extended Healthcare Plan (Medical, Disability, Dental & Vision)
  • Paid Time Off Benefits
  • Training & Development
  • Employee Assistance Program - Counseling
  • RPP - Group RRSP


  • Labrador City, Canada Aramark Full time

    Job OverviewThe Administrative Support Worker is a key team member responsible for providing administrative support to management and staff. This role involves a variety of tasks, including data entry, filing, and maintaining accurate records.Key Responsibilities:Perform administrative tasks, such as answering phones, greeting visitors, and distributing...


  • Labrador City, Canada Rising Edge Group Full time

    Job SummaryThe Administrative Assistant will play a crucial role in facilitating the efficient operation of the organization by performing a wide range of administrative and office support activities on the site.Key ResponsibilitiesEnsure all crew members and visitors are properly signed-in to relevant Sitedocs files and site requirements.Review and correct...


  • Labrador City, Canada Aramark Full time

    Job OverviewThe Administrative Support Worker plays a vital role in assisting management with administrative tasks, including ordering, data entry, filing, and more. This position requires excellent communication and interpersonal skills to interact with customers, visitors, and employees in a professional and friendly manner.Key Responsibilities Perform...


  • Labrador City, Canada Rising Edge Group Full time

    As a key member of the Rising Edge Group team, the Administrative Assistant plays a vital role in ensuring the smooth operation of our site.Key ResponsibilitiesSite Administration: Coordinate and maintain office supply inventories, manage incoming correspondence, and oversee the maintenance of office equipment.Crew Support: Ensure crew members and visitors...

  • Pharmacy Assistant

    5 months ago


    Labrador City, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...


  • Labrador City, Canada Rising Edge Group Full time

    RoleThe Administrative Assistant will play a vital role in ensuring the efficient operation of the organization. This includes coordinating and maintaining office supply inventories, opening, sorting, and distributing incoming correspondence, and coordinating the maintenance of office equipment.ResponsibilitiesEnsure all crew members and visitors are signed...


  • Labrador City, Canada Rising Edge Group Full time

    RoleThe Administrative Support Specialist will provide administrative support to the Regional Director and the team, ensuring the efficient operation of the organization. This role involves coordinating and maintaining office supply inventories, opening and distributing incoming correspondence, and coordinating the maintenance of office...


  • Quebec City, Canada TC Transcontinental Full time

    **Administrative Assistant**: **Create value at TC Media Books.**: **TC Media Books** is currently seeking an Administrative Assistant to assist the Senior Director of the Second Languages Division and her team in the various administrative tasks related to their strategic, editorial and commercial activities.The Second Language Division develops print and...


  • Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...


  • québec city, Canada COGIR Immobilier Full time

    Are you an administrative ace, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Logidor, located in Ste-Foy, is looking for its next rare gem to fill a full-time administrative...


  • québec city, Canada COGIR Immobilier Full time

    Are you an administrative ace, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Logidor, located in Ste-Foy, is looking for its next rare gem to fill a full-time administrative...


  • québec city, Canada COGIR Immobilier Full time

    Are you an administrative ace, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Logidor, located in Ste-Foy, is looking for its next rare gem to fill a full-time administrative...


  • Quebec City, Canada COGIR Immobilier Full time

    Are you an administrative ace, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Logidor, located in Ste-Foy, is looking for its next rare gem to fill a full-time administrative...


  • Quebec City, Canada COGIR Immobilier Full time

    Are you an administrative ace, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Logidor, located in Ste-Foy, is looking for its next rare gem to fill a full-time administrative...


  • Quebec City, Canada COGIR Immobilier Full time

    Are you an ace at administrative tasks, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Champfleury, located in Limoilou, is looking for its next rare gem to fill a full-time...


  • québec city, Canada COGIR Immobilier Full time

    Are you an ace at administrative tasks, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Champfleury, located in Limoilou, is looking for its next rare gem to fill a full-time...


  • Quebec City, Canada COGIR Immobilier Full time

    Are you an ace at administrative tasks, are you dynamic and comfortable with computers? Do you want to be part of a close-knit team and have a friendly work environment where you can flourish every day? We have a job for you! The private seniors' residence Les Jardins Champfleury, located in Limoilou, is looking for its next rare gem to fill a full-time...


  • québec city, Canada COGIR Immobilier Full time

    Are you a good listener, empathetic and do you like to be of service to others? Are you looking to give meaning to your work, to be proactive while being part of the solution? At Cogir, we need people like you! Les Jardins le Flandre, a friendly private residence for seniors located in Limoilou, is looking for someone to fill a full-time administrative...


  • québec city, Canada COGIR Immobilier Full time

    Are you a good listener, empathetic and do you like to be of service to others? Are you looking to give meaning to your work, to be proactive while being part of the solution? At Cogir, we need people like you! Les Jardins le Flandre, a friendly private residence for seniors located in Limoilou, is looking for someone to fill a full-time administrative...


  • québec city, Canada COGIR Immobilier Full time

    Are you a good listener, empathetic and do you like to be of service to others? Are you looking to give meaning to your work, to be proactive while being part of the solution? At Cogir, we need people like you! Les Jardins le Flandre, a friendly private residence for seniors located in Limoilou, is looking for someone to fill a full-time administrative...