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Program Assistant, Fitness

3 months ago

Guelph, Canada University of Guelph Department of Athletics Full time

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

General Purpose

The Fitness and Recreation Program Assistant (Program Assistant) is responsible for supporting the
fitness, instructional, and recreation program areas. Over 20, students and members participate in our fitness and instructional programs, with over 50, swipes into our building annually of students and
members. These programs contribute to the health and wellness of our students and members, and the incumbent provides excellent customer service and support for these programs.

Duties and Responsibilities

The Program Assistant must ensure the accurate and efficient inputting of all programs into our ActiveNet
database system, our online registration system (Connect), and the Fitness and Recreation website. Fitness and recreation programmers provide the incumbent with programming details of approximately programs and classes. Programming details include: the date and time; duration; minimum and maximum numbers; description; price; location; and start and end date. The Program Assistant works with the Facility Booking Office and the programmers to resolve any facility conflicts and books the space for programs. The Program Assistant manages all course and class modifications and cancellations and wait list monitoring throughout the year.

The Program Assistant is responsible for the maintenance, of the Fitness and Recreation website. In addition, the Program Assistant maintains Connect, which is the on-line registration system for the Department of Athletics. Tagging the website with keywords to enhance the search engine optimization (SEO) and ensuring each page is AODA compliant to the highest standard are technical requirements of this role as it relates to the website maintenance. The Program Assistant and Manager of Fitness, Recreation and Client Services regularly meet with the Marketing and Communications officer to design and create a marketing strategy for all programs and memberships. The Program Assistant, in collaboration with the marketing department, will work with templated marketing materials to maintain, refresh and set strategy for program marketing in the area of digital screens, social media, washroom ads and posters. They participate in weekly meetings with the Marketing and Communications Office and the Manager of Fitness, Recreation, and Client Services. The Program Assistant keeps track of ongoing marketing projects until their completion, including gathering proofing feedback from the programmers. In cases where the marketing unit is not able to produce printed or social media marketing needs, the Program Assistant helps create that marketing material.

This Program Assistant also runs a semesterly satisfaction survey. They create the survey, send the emails,
create marketing to enhance participation and then create a powerpoint summary of the results for presentation to programmers and the Manager of Fitness, Recreation and Client Services.

Recruitment and promotional booths are also a role of this position. Staffing and preparing promotional
booths at various open houses, promotional events and fairs on and off-campus.

Requirements

The successful candidate must value diversity of experiences and perspectives and will play a significant role in supporting and enhancing Athletic and Recreation’s Safe Sport, Equity, Diversity, Inclusion and
community building efforts, actions and initiatives.

Requirements of this position include:

· Two-year College Diploma

· Previous experience working in recreation software is a strong asset.

· Previous experience with website expertise of SEO and/or AODA is a strong asset

· Strong organizational skills

· Student centered philosophy

· Works well within a dynamic and demanding environment

· Strong computer skills including proficiency with Microsoft Office Applications

· Strong communication, listening, problem solving and conflict resolution skills

· Ability to work independently and effectively to meet established deadlines

Hours of work: Monday –Friday 8:30am-4:30pm. However, some flexible hours in evening and weekends may be required to support promotional booths and marketing events.