Human Resources Intern

2 weeks ago

Ottawa, Canada Welch LLP Full time

About the Opportunity

Welch LLP is looking for an HR Intern to join our Human Resources department on a Temporary Full time 3-month contract. This is ideal for student/new graduate looking to gain experience in the HR field. The experience will give exposure to a broad spectrum of HR functions.

Duties and Responsibilities

Maintain the HRIS

Review and update paperwork saved in the firm’s Human Resources Information System, by adding and updating the electronic employee records, as well as generating regular reports. Coordinate migration of HR files into SharePoint from internal filing system. Coordinate HRIS migration and safe disposal of hard copy paperwork.

HR Projects, Initiatives, and Policies

Assist with any HR administrative tasks as they arise on a daily basis. Update Employment Equity information as required by the Federal Contractor’s Program. Assist with monthly reporting on various internal policies and procedures. Provide administrative support for annual compensation review.

Recruitment and Selection Process

Assist in the coordination of the interview process, pre-screening resumes, and completing phone screen discussions. Conduct reference checks.

Onboarding and Offboarding

Coordinate third party background checks for new hires and complete identity checks. Assist the Human Resources Business Partner with correspondence to new hires. Assist with the orientation of new hires by presenting where required. Assist with benefits enrollment for new hires.

Learning and Development Administration

Assist with administration of internal training, including coordinating with facilitators/presenters, maintaining the course calendar/schedule, and assisting with logistics on the day of each course.

Staff Liaison

Monitor and respond to general HR inbox requests and inquiries.

Qualifications

Completion of or enrolled in a diploma or degree in Human Resources Management, Business Administration or other related program. Experience providing administrative support in a professional environment. Good working knowledge of MS Office including Word, Excel, PowerPoint and Outlook. Experience with SharePoint an asset. Excellent oral and written communication skills in English. Ability to deal with multiple demands and priorities. Ability to build sound relationships both internally and externally. Strong attention to detail. Demonstrates good judgment and discretion.

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