Financial Assistant

3 weeks ago

Kingston, Canada Queen's University Full time

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us

Job Summary

This position supports Smith School of Business departments and programs with their financial and procurement requirements.


This position performs financial and administrative tasks to enable financial processing and reporting of activities in the department including responding to questions related to the application of financial policies and procedures, as well as the methods of processing various transactions. This position performs various accounting activities including processing purchase orders, cheque requisitions, expense reimbursements and deposits. This position also reconciles various accounts including operating accounts, research accounts, cell phone bills, and procurement cards.

Job Description

DUTIES:

•Responds to questions related to the application of financial policies and procedures, and the processing of various transactions.
•Performs various accounting activities including processing purchase orders, cheque requisitions, expense reimbursements and deposits. Reconciles various accounts including operating accounts, cell phone bills, and procurement cards. Completes various journal entries.
•Reviews transactions to ensure accuracy, completeness, and adherence to policies.
•Collects and analyzes information, and produces reports to assist in budget planning and allocation.
•Performs queries and analyzes, compiles, and reconciles data.
•Generates quarterly financial and other reports.
•Prepares, disseminates, and tracks spreadsheets, budget kits, and reports to assist with budget planning.
•Conveys regulatory information, research funding opportunities, new financial procedures, and important deadlines to all stakeholders within the department and/or unit.


QUALIFICATIONS:

•Two-Year Community College Diploma.
•More than 2 years and up to and including 3 years of experience.
•Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial reporting, etc.).


JOB KNOWLEDGE AND REQUIREMENTS

•Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
•Provide information to others that requires technical or administrative explanation or interpretation.
•Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
•Adapt messages to meet the needs of the intended audience.
•Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
•Participate in project team meetings and is involved in developing individual and team project plans.
•Identify new problems and seeks information and input to fully understand the cause.
•Identify opportunities to improve the effectiveness and efficiency of work processes.
•Break down concrete issues into parts and synthesizes information succinctly.
•Respect diversity and promotes inclusion in the workplace.
•Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.

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