Executive Assistant to Vice Presidents
4 weeks ago
Job Description
Executive Assistant to Vice PresidentsCompany Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
Position Summary
Executive Assistant to Vice Presidents
You will be part of a team of administrative professionals supporting the Senior Leadership Team. Specifically, you will be directly supporting two Vice-Presidents. Your goal in this position is to represent the Administration office in a professional and customer focused manner, and to provide a full range of administrative support to the daily activities of the Vice Presidents and other members of the Senior Leadership Team as needed. Utilizing a broad-based knowledge of NYGH policies, administrative practices and procedures, you will manage a variable and broad range of administrative activities, manage relationships with both internal and external contacts, handle complaints, and resolve administrative issues. You will have effective written and verbal communication, critical thinking and problem-solving skills. You have strong organizational and time management skills with the ability to multi-task and prioritize work. You are confident working under pressure in a fast-paced office with the ability to meet tight deadlines. You will embrace the challenge of prioritizing work demands in a fast paced and stressful environment. You will be nimble and adjust to shifting priorities. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.
On a practical level, you will
• Provide administrative support to the daily activities of the Vice Presidents, and as needed, to other members of the Senior Leadership Team
• Be responsible for effectively managing the Vice Presidents' schedules, which includes scheduling, foreseeing conflicts and developing solutions
• Support the Vice Presidents by prioritizing work to ensure deadlines are consistently met
• Be responsible for the timely processing of correspondence,
• Handle a wide variety of inquiries and apply judgment in responding to inquiries autonomously
• Organize and maintain electronic and/or paper file management retrieval systems, including archiving correspondence and corporate documents
• Proactively identify requirements and prepare complex documents, presentations, briefing notes, databases, reports, spreadsheets, notices, using a variety of software programs with minimal direction
• Be responsible for ordering and maintaining the general office supplies
• Assist in coordinating events and meetings such as Board, board committee, and Annual meetings
• Participate in and lead activities to complete special projects, assignments and/or reports
• Support all aspects of meetings including but not limited to, agenda preparation, recording of minutes and logistics for Board Committees, Senior Leadership Team, corporate committees, working groups, and other meetings as required
• Work collaboratively to provide cross coverage and support as part of a team of Executive Assistants who support other members of the hospital's senior leadership team
• Undertake other duties as assigned
Qualifications
• College diploma/certificate or university degree in Administration or equivalent
• Minimum five (5) years in a senior executive assistant position in a fast-paced, customer focused environment; preferably at the executive level
• Experience in collaborating with internal and external stakeholders in a fast-paced environment
• Governance in Practice Program Certification, preferred
• Knowledge of healthcare industry and governance structure, preferred
• Excellent computer skills (Microsoft Office Suite, Microsoft Outlook, etc.)
• Proficiency in minute-taking, with the ability to write clear, concise and accurate minutes
• Excellent spelling, grammatical and typing skills
• Excellent interpersonal and customer service skills with the ability to communicate effectively with the public, Board Members, Government Officials, external stakeholders and Hospital staff at all levels
• Attention to detail and resourceful
• Experience in presentation preparation, building draft presentations based on high level instruction without immediate and constant supervision.
• Ability to work in an independent and self-directed manner
• Demonstrated discretion, tact and diplomacy, to maintain confidentiality, and respect for privacy
• Strong knowledge of general office practices, procedures and standards
• Bilingualism in French/English an asset
What We Offer
Working at NYGH means working with a dynamic team of fellow HR professionals, healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Full-Time Regular position with 75 hours biweekly, days, Monday to Friday. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca
#LI-BR1
-
Executive Assistant to Vice Presidents
4 days ago
Toronto, Canada North York General Hospital Full time**Company Bio** IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and...
-
Toronto, Canada OCAD University Full timeReporting to the Manager, Academic Initiatives, Governance & Quality Assurance, the Executive Assistant, Office of the Vice-President, Academic & Provost (VPAP) is responsible for the provision of courteous, high standard and executive-level administrative support for the Vice-President, Academic & Provost and general administration in the Office of the...
-
Executive Assistant to Vice President, Community
1 month ago
Toronto, Canada WoodGreen Community Services Full time**Employment Type**: Full Time, Non-Bargaining Unit **Work Hours**: 35 hours/week **Work Setting**: Onsite - Hybrid Eligible **Application Deadline**: July 14th, 2023 by 11.59pm **_ Program Overview - Office of the Vice President, Community Care _** - The Community Care Unit provides a holistic approach to care at home for adults, seniors and caregivers...
-
Executive Assistant to Vice President, Community
1 month ago
Toronto, Canada WoodGreen Community Services Full time**Employment Type**: Full Time, Non-Bargaining Unit **Work Hours**: 35 hours/week **Work Setting**: Onsite - Hybrid Eligible **Application Deadline**: May 22nd, 2023 by 11.59pm **_ Program Overview - Office of the Vice President, Community Care _** - The Community Care Unit provides a holistic approach to care at home for adults, seniors and caregivers...
-
Vice President of Cladding
3 weeks ago
toronto, Canada Lignum Executive Full timeThe Vice President of Architectural Cladding is responsible for the general oversight of all production, fabrication, purchasing, warehousing, health and safety, and management of the division. The responsibilities of the individual in this role vary based on the needs of the company. Responsibilit
-
Executive Vice President, Enforcement
3 weeks ago
Old Toronto, Canada ZSA Legal Recruitment Full timeToronto The Ontario Securities Commission is an independent Crown agency that regulates Ontario’s capital markets by making rules that have the force of law and by adopting policies that influence the behaviour of capital markets participants. The OSC exercises its regulatory oversight function through the administration and enforcement of Ontario’s...
-
Executive Vice President, Enforcement
3 weeks ago
Old Toronto, Canada ZSA Legal Recruitment Full timeToronto The Ontario Securities Commission is an independent Crown agency that regulates Ontario’s capital markets by making rules that have the force of law and by adopting policies that influence the behaviour of capital markets participants. The OSC exercises its regulatory oversight function through the administration and enforcement of Ontario’s...
-
Executive Vice President, Enforcement
3 weeks ago
Old Toronto, Canada ZSA Legal Recruitment Full timeToronto The Ontario Securities Commission is an independent Crown agency that regulates Ontario’s capital markets by making rules that have the force of law and by adopting policies that influence the behaviour of capital markets participants. The OSC exercises its regulatory oversight function through the administration and enforcement of Ontario’s...
-
Executive Vice President, Enforcement
3 weeks ago
Toronto, ON, Canada ZSA Legal Recruitment Full timeToronto The Ontario Securities Commission is an independent Crown agency that regulates Ontario’s capital markets by making rules that have the force of law and by adopting policies that influence the behaviour of capital markets participants. The OSC exercises its regulatory oversight function through the administration and enforcement of Ontario’s...
-
Executive Vice President, Enforcement
5 days ago
Old Toronto, Canada ZSA Legal Recruitment Full timeToronto The Ontario Securities Commission is an independent Crown agency that regulates Ontario’s capital markets by making rules that have the force of law and by adopting policies that influence the behaviour of capital markets participants. The OSC exercises its regulatory oversight function through the administration and enforcement of Ontario’s...
-
Executive Vice President, Enforcement
5 days ago
Old Toronto, Canada ZSA Legal Recruitment Full timeToronto The Ontario Securities Commission is an independent Crown agency that regulates Ontario’s capital markets by making rules that have the force of law and by adopting policies that influence the behaviour of capital markets participants. The OSC exercises its regulatory oversight function through the administration and enforcement of Ontario’s...
-
Compliance - Assistant Vice President
2 months ago
Toronto, Canada MUFG Full time**Job Summary**: The Assistant Vice President will support the Vice President in overseeing the development and execution of a comprehensive compliance and AML/ATF framework that identifies, assesses and addresses all regulatory and legislative compliance risks, developing and implementing programs relating to the assets, employees, customers and reputation...
-
Toronto, Canada University of Toronto Full time**Date Posted**:04/12/2024 **Req ID**: 36945 **Faculty/Division**: VP - Division of University Advancement **Department**: Alumni Relations **Campus**: St. George (Downtown Toronto) **Description**: **About us**: The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide...
-
Vice President of Cladding
3 weeks ago
Toronto, Canada Lignum Executive Full timeThe Vice President of Architectural Cladding is responsible for the general oversight of all production, fabrication, purchasing, warehousing, health and safety, and management of the division. The responsibilities of the individual in this role vary based on the needs of the company. Responsibilities: Responsible for planning, organizing, and directing...
-
Vice President of Cladding
3 weeks ago
Toronto, Canada Lignum Executive Full timeThe Vice President of Architectural Cladding is responsible for the general oversight of all production, fabrication, purchasing, warehousing, health and safety, and management of the division. The responsibilities of the individual in this role vary based on the needs of the company.Responsibilities: Responsible for planning, organizing, and directing...
-
Vice President of Cladding
3 weeks ago
Toronto, ON, Canada Lignum Executive Full timeThe Vice President of Architectural Cladding is responsible for the general oversight of all production, fabrication, purchasing, warehousing, health and safety, and management of the division. The responsibilities of the individual in this role vary based on the needs of the company. Responsibilities:Responsible for planning, organizing, and directing...
-
Vice President of Cladding
3 weeks ago
Toronto, ON, Canada Lignum Executive Full timeThe Vice President of Architectural Cladding is responsible for the general oversight of all production, fabrication, purchasing, warehousing, health and safety, and management of the division. The responsibilities of the individual in this role vary based on the needs of the company. Responsibilities:Responsible for planning, organizing, and directing...
-
Vice President of Cladding
6 days ago
Toronto, ON, Canada Lignum Executive Full timeThe Vice President of Architectural Cladding is responsible for the general oversight of all production, fabrication, purchasing, warehousing, health and safety, and management of the division. The responsibilities of the individual in this role vary based on the needs of the company. Responsibilities:Responsible for planning, organizing, and directing...
-
Vice President of Cladding
6 days ago
Toronto, ON, Canada Lignum Executive Full timeThe Vice President of Architectural Cladding is responsible for the general oversight of all production, fabrication, purchasing, warehousing, health and safety, and management of the division. The responsibilities of the individual in this role vary based on the needs of the company. Responsibilities:Responsible for planning, organizing, and directing...
-
Executive Assistant To Vice President
3 weeks ago
Toronto, ON, Canada First Capital Full timeUN] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. The Executive Assistant will provide administrative and strategic support to our Executive Vice President & Chief Operating Officer, and to our Executive Vice President, Enterprise Strategies & Chief Financial Officer at our head...
