Administrative Assistant

2 weeks ago

Banff, Canada Banff Centre for Arts and Creativity Full time
The Opportunity

The Administrative Assistant provides support and backup for various areas of Financial Services, Procurement and Physical Facilities. The position is responsible for processing accounting transactions, procurement clerical duties and administrative support in physical facilities. 

Roles and Responsibilities

Reporting to Manager, Accounting and Financial Reporting, below are some key accountabilities:

Accounting

processing purchase and payment requests responding to vendor inquiries providing administrative back-up support for other accounting team members as assigned

Procurement

processing purchase orders entering new vendor data in accordance with established practices administering the inventory management and Navision (“NAV”) systems administering cell phone fleet requirements including, for example, new phone orders, account data entry updates, resetting voicemails, trouble shooting, blocking/unblocking international roaming, user point of contact, invoice processing, etc.

Physical Facilities

processing purchase requests creating work orders in accordance with established practices monitoring and first level response of physical facilities inbox coordinating vehicle fleet bookings, maintenance and other related tracking organizing and filing blue prints as required accessing and updating insurance information as required

Qualifications and Educational Requirements

Possesses 1 to 3 years of experience in an office environment, experience in financial related transactions is an asset Demonstrated experience dealing with administrative transactions in multiple areas of focus Strong attention to detail and exceptionally accurate Able to work in a team environment Able to organize multiple tasks on a daily, changing basis Experience dealing effectively with interruptions and changing priorities Proficient with Microsoft office suite, specifically excel Experience with Microsoft NAV Dynamics is an asset

Employment Terms and Benefits

In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period. This position pays 18.92 per hour working up to 35 hours per week on a regular schedule. Benefits of working at Banff Centre are: Transitional Staff housing options (based on availability)Professional Developmentcafeteria and restaurant discountsOnsite fitness facility at a discounted rate – first month free for new staff

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