Office Administrator

Job Title: Office Administrator & HR Coordinator Location: North York, ON (3 day/week in the office) Compensation: Starting base salary $55,000-60,000 (potentially flexible to 65,000) + 5% annual bonus A role supporting our people, our operations, and our day-to-day efficiency. The Company is a provider of consumer goods to major retailers across North America. Our head office is the center of coordination for our teams, partners, and operations - and we're looking for someone who excels at creating order, supporting people, and keeping an organization running smoothly. The Office Administrator & HR Coordinator is a role that touches almost every part of the business. This position requires professionalism, sound judgment, attention to detail, and the ability to handle sensitive information with discretion. If you're someone who brings steadiness, initiative, and a desire to support a well-run workplace, you'll fit right in. Key Responsibilities Office Administration & Facilities Support • Continuously improve administrative procedures, ensuring efficiency, consistency, and cost-effectiveness. • Coordinate mailing, shipping, and courier services, selecting the most effective options for timing and budget. • Support internal meetings and corporate events, including organizing catering and logistics. • Serve as a welcoming first point of contact by managing incoming calls and communications. • Prepare and update content for internal display monitors. • Oversee procurement and organization of office supplies, equipment, and consumables. • Maintain Outlook distribution lists and ensure office procedures are clearly documented and up to date. • Work with the Joint Health & Safety Committee to support a safe workplace, including inspections, certifications, onboarding, and audits. • Address facility and premises-related issues proactively, ensuring a well-maintained and comfortable work environment. • Lead special projects as needed, such as office updates or relocations. Human Resources Coordination • Coordinate HR activities internally and with external partners, ensuring clear communication and timely follow-through. • Prepare confidential employee documentation including agreements, contracts, and other formal correspondence. • Maintain organized HR files (hard and digital), with consistent filing protocols. • Administer employee benefits: handle inquiries, process updates, manage enrollments, and reconcile monthly statements. • Assist with the performance review process, including data compilation and scheduling. • Process bi-weekly payroll across multiple companies, ensuring accuracy, compliance, and timely submission. • Manage vacation, leave, and attendance records; prepare ROEs as needed. • Schedule employee training and maintain completion records. • Update organizational charts and assist with policy and handbook revisions. • Coordinate company-wide recognitions, events, and initiatives that support team culture. • Liaise with external recruiters, schedule interviews, and support a smooth candidate experience. Who Will Succeed in This Role Someone who: • Is highly organized and takes pride in consistent, reliable administration • Demonstrates discretion, professionalism, and strong interpersonal awareness • Works independently, anticipates needs, and proactively solves problems • Communicates clearly and respectfully, even in sensitive situations • Values creating a positive, well-functioning workplace for everyone • Brings a high level of energy and personal initiative - someone who keeps momentum going and helps the organization operate at its best. This role is ideal for someone who enjoys being a steady, trusted point of support - someone who ensures that both people and operations are cared for with attention and respect.