Executive Assistant
2 weeks ago
Executive Assistant – Global Marketing Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. Purpose The Executive Assistant is responsible for providing administrative support to the CMO, VP(s) and their respective teams. The role is accountable for managing the schedules of key executives, arranging travel, submitting expenses, and providing other support as needed. Is this role right for you? Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Acts as the point of contact among executives, employees, clients, and other external partners. Provides administrative support to executives by managing information flow, day‑to‑day calendar management, booking meetings, booking travel, document creation, email and Teams messaging, reception support, urgent deliveries, managing email distribution lists, and record keeping. Maintains department’s record keeping: organizing payments, verifying transactions, inputting data. Provides services and support: correspondence, document production, proofreading, database maintenance, presentation creation. Champions high‑performance environment, demonstrates Scotiabank values, creates inclusive culture. Directs day‑to‑day activities consistent with risk culture, ensuring operational risk controls, compliance, AML and conduct risk. Actively pursues effective and efficient operations of area, ensuring adequacy, adherence to and effectiveness of day‑to‑day business controls to meet operational risk, regulatory compliance risk, AML/ATF risk and conduct risk. Handles routine and some complex decisions, general supervision provided to ensure conformity to established regulations and procedures. Toronto‑based VP/CMO and International Banking VP support with some Global Marketing team correspondence. Qualifications Over 5 years of administrative experience, with preference for candidates who have supported two or more executives. Demonstrated understanding of departmental policies and procedures. Proven ability to organize effectively, prioritize tasks, and manage time efficiently. Excellent communication and interpersonal skills to support executive‑level interactions. Skilled in evaluating and resolving calendar conflicts with sound judgment. Maintains a high degree of accuracy in all administrative tasks. Exercises discretion and confidentiality in handling sensitive information. Proficient in Microsoft Outlook and Teams, with expertise in calendar management, meeting coordination, and executive communications. Working Conditions Office work environment. Limited travel. Pressure from deadlines/accuracy with minimal control over pace of work and occasional interruptions. Location Toronto, Ontario, Canada. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and we are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. #J-18808-Ljbffr
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Executive Communications Assistant
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Remote Global Executive Assistant — Calendar
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Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
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Calgary, Toronto, Montreal, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Calgary seeks an experienced Executive Assistant to provide top-tier support to senior executives. This role involves managing complex calendars, drafting correspondence, and overseeing document management. The ideal candidate will possess exceptional organizational skills and discretion in handling sensitive information,...
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