Executive Administrative Assistant

4 days ago

manitoba, Canada Akkodis Full time

Akkodis is seeking an Executive /Administrative Assistant for a contract position with a client in Financial Services industry. Ideally looking for resource based in Winnipeg, MB or Toronto, ON , someone with following Hybrid model with extensive experience supporting Leadership identities, in particular in large organizations.


Executive /Administrative Assistant - Winnipeg, MB or Toronto, ON - Hybrid


Specific responsibilities will include:

• Providing administrative support to two Vice Presidents (Technology), including

• Managing calendars

• Coordinating all aspects of meeting logistics (nationally and cross company), including securing meeting rooms, audio/visual connectivity, scheduling mobile a/v unit and the preparation and distribution of presentations

• Processing and coordinating invoice payments

• Provides departmental support for all components of onboarding/offboarding staff and contractors including workstation allocation, Hardware/Software/Access requests, updating distribution lists, obtaining building access cards, creating and maintaining time tracking profiles and being a point of contact for related activities

• Co-ordinating travel arrangements and preparing expense reports

• Co-ordinating and organizing team meetings

• Providing general administrative duties, such as drafting and preparing reports and presentations, photocopying and scanning

• Preparing spreadsheets, analyzing data, and creating presentations in PowerPoint

• Maintaining appropriate filing systems for the team as we move towards a paper-free environment

• While in the office, ordering and maintaining general office supplies and equipment maintenance (photocopiers)

• Performing general accounting and other administrative duties as required

• Assisting with department social events and Town Halls.

• Provide coverage and sharing duties with other members of the administrative team as needed.


The successful candidate must have the following qualifications:

• A minimum of 3+ years’ experience as an Administrative Assistant

• Excellent communication skills, both verbal and written, and excellent interpersonal skills to interact with individuals at all levels of the organization

• Proficient with MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint, SharePoint) at the intermediate/advanced level

• Outstanding technology skills and digital savvy; supporting paper-free business environments; applying technology for document management; facilitating team collaboration, etc.

• Ability to multi-task to manage/prioritize multiple projects simultaneously as required

• Proficient in prioritizing work, managing tight deadlines and have strong attention to details.

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