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Executive Assistant
4 weeks ago
Executive Assistant Join to apply for the Executive Assistant role at People Corporation The Executive Assistant provides high-level administrative and operational support to the Executive Vice President, Information Technology, and the President of our P&C segment. This role requires exceptional organizational, communication and interpersonal skills, sound judgment, and the ability to handle sensitive information with the highest level of confidentiality. The ideal candidate is highly self‑motivated, professional, and capable of managing their workload and prioritizing tasks in a fast‑paced corporate environment. The Executive Assistant serves as a key liaison between senior leadership and internal and external stakeholders, ensuring efficient coordination, prioritization, and execution of activities and deliverables. Responsibilities Provide high‑level administrative support to the EVP of IT and the President, managing complex calendars, meetings, and priorities with accuracy and discretion. Serve as a gatekeeper and liaison, balancing access and communications while fostering strong relationships across the organization. Coordinate and support senior leadership meetings, retreats, and offsites, including agenda development, logistics, preparation of materials, and follow‑up on action items. Monitor upcoming deadlines and key deliverables; proactively flag priorities and ensure timely completion of tasks and initiatives. Manage travel arrangements, itineraries, and expense reports, ensuring accuracy and compliance with company policies. Prepare, review, and edit confidential correspondence, presentations, reports, and other documents using Microsoft Office applications. Maintain discretion when handling sensitive and confidential information. Draft communications and manage correspondence with internal and external stakeholders in a professional, polished manner. Maintain and update business and professional contact databases. Support the planning and coordination of executive projects, ensuring alignment with organizational priorities. Anticipate the needs of the executives and take initiative to resolve issues before they arise. Demonstrate flexibility and adaptability in managing shifting priorities and last‑minute changes. Qualifications Proven experience as an Executive Assistant, or in a similar senior support role. A minimum of 5 years of progressive administrative experience, preferably supporting senior executives in a corporate environment. Post‑secondary education in Business Administration or a related field is an asset. A high level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other collaboration tools (Teams, SharePoint, OneDrive). Experience with Concur or similar expense management systems is an asset. To be professional, resourceful, and resilient, with a positive, results‑driven attitude. Excellent judgment, tact, and discretion in all interactions. The ability to think strategically while managing tactical details. Interest in innovation and a commitment to staying up to date with technology and best practices in executive support. Exceptional confidentiality and discretion when handling sensitive information. Strong time management and organizational skills with the ability to meet tight deadlines. A demonstrated ability to manage multiple and competing priorities in a fast‑paced environment. To be highly service‑oriented with a professional and polished demeanor. Excellent written and verbal communication skills with strong attention to detail, accuracy, and follow‑through. Strong proactive problem‑solving skills; anticipates needs and takes initiative. To be a strong team player and effective collaborator across departments and levels. The ability to exercise sound judgment and adapt to shifting priorities in a dynamic, agile work environment. Benefits Have an impact in the communities we serve Participate in our contributions towards Truth and Reconciliation Learn by working & collaborating alongside our existing team of experts Employee benefit and retirement programs are provided Competitive compensation A fun, flexible and productive work environment We are committed to providing an inclusive, accessible environment, where all employees and clients feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. If you require an accommodation or an alternative format of any posting please reach out to #J-18808-Ljbffr
