Administrative Assistant

1 week ago

ottawa, Canada ACFO-ACAF Full time

(French follows)

Position overview

Salary:             $60, 000 plus benefits

Term:             Indeterminate – Full time

Reports to:     Chief Administrative Officer

The Administrative Assistant is a key position as part of the Administrative team. They serve as an admin assistant but also perform a variety of tasks to support the entire staff and generally ensure the efficient operation of the office day-to-day. We need someone bilingual, engaging and outgoing who can manage multiple tasks and priorities, anticipate the needs of a dynamic office and solve problems proactively.


Responsibilities

As our Administrative Assistant, you’ll be:

·      responsible for maintaining and reconciling the swag inventory;

·      responsible for the daily management /maintenance of head office building;

·      co-maintain and enforce health and safety procedures with Administrative Officer;

·      create and maintain the health and safety committee;

·      providing support to the Chief Administrative Officer and other staff with various projects;

·      liaising with suppliers and vendors;

·      providing support for on-site events including, but not limited to, ordering catering; greeting visitors; preparing meeting rooms and common areas; and preparing documentation;

·      ensuring the tidiness of common areas such as the kitchen and serveries, meeting rooms and reception areas;

·      and carrying out various other duties as required.


Requirements

As our Administrative Assistant, you’ll be:

·      bilingual;

·      available to work in person at the office a minimum of 3 days per week depending on business requirements;

·      experienced with property management (preferable);

·      experienced with health and safety procedures and committee (preferable);

·      versatile, creative and independent;

·      a team player.


How to apply

Please send a resume and cover letter to Catherine Day, CAO, at   by June 28, 2024. Resumes will be reviewed as they arrive with the goal of staffing the position by July 22, 2024. We do have flexibility of the start date.


We are committed to inclusive, barrier-free recruitment processes and work environments. If you require an accommodation to participate in the hiring process, please contact us to make your needs known in advance. Information received relating to accommodation measures will be addressed confidentially.


Only applications with a cover letter will be reviewed, and while we thank and appreciate everyone who applies, only those invited for an interview will be contacted.

We look forward to receiving your application And don’t hesitate to contact Sophie Leidecker at   if you have any questions about the role.


Aperçu du poste

Salaire :                     60 000 $ plus avantages sociaux

Durée :                       indéterminée – plein temps

Relève de la :            directrice administrative

L’adjoint administratif ou l’adjointe administrative occupe un poste clé au sein de l’équipe de l’administration. En plus de ses tâches d’adjoint ou d’adjointe à l’administration, il ou elle effectue également diverses tâches pour soutenir l’ensemble du personnel et, d’une manière générale, veille au bon fonctionnement du bureau au quotidien. Nous avons besoin d’une personne bilingue, engageante et sociable, qui peut gérer de multiples tâches et priorités, anticiper les besoins d’un bureau dynamique et résoudre les problèmes de manière proactive.


Responsabilités

À titre d’adjoint administratif ou d’adjointe administrative, vos responsabilités seront les suivantes :

·      assurer la tenue et le rapprochement de l’inventaire de la boutique;

·      assurer la gestion et l’entretien quotidiens du bâtiment du siège de l’ACFO-ACAF;

·      tenir à jour et appliquer les procédures de santé et de sécurité en collaboration avec la directrice administrative;

·      mettre sur pied et maintenir le comité de santé et de sécurité;

·      offrir un soutien à la directrice administrative et aux autres membres du personnel dans l’exécution de divers projets;

·      assurer la liaison avec les fournisseurs;

·      aider à l’organisation des activités qui ont lieu sur place notamment en réservant les services d’un traiteur, en accueillant les visiteurs, en préparant les salles de réunions et les aires communes et en préparant la documentation nécessaire;

·      veiller à la propreté des aires communes telles que la cuisine et les comptoirs, les salles de réunions et la zone de réception;

·      effectuer diverses autres tâches selon les besoins.


Exigences

À titre d’adjoint administratif ou d’adjointe administrative, vous devrez :

·      être bilingue;

·      être disponible pour travailler en personne au bureau au moins 3 jours par semaine en fonction des besoins de l’organisation;

·      avoir de l’expérience en gestion immobilière (souhaitable);

·      avoir une expérience des procédures de santé et de sécurité ainsi que du fonctionnement d’un comité de santé et de sécurité (souhaitable);

·      faire preuve de polyvalence, de créativité et d’autonomie;

·      avoir l’esprit d’équipe.


Comment postuler

Veuillez envoyer votre curriculum vitae et votre lettre de motivation à Catherine Day, directrice administrative, à  d'ici le 28 juin 2024. Les curriculums vitae seront examinés au fur et à mesure de leur arrivée dans le but de remplir le poste d'ici le 22 juillet 2024. Nous avons flexibilité de la date de début.

 

Nous nous engageons à promouvoir des processus de recrutement et des environnements de travail inclusifs et sans obstacles. Si vous avez besoin d'un accommodement pour participer au processus d'embauche, veuillez nous contacter pour faire connaître vos besoins à l'avance. Les informations reçues concernant les mesures d’accommodement seront traitées de manière confidentielle.

 

Seules les candidatures accompagnées d'une lettre de motivation seront examinées et, même si nous remercions et apprécions tous ceux qui postulent, seules les personnes invitées à une entrevue seront contactées.

 

Nous avons hâte de recevoir votre candidature Et n’hésitez pas à contacter Sophie Leidecker à  si vous avez des questions sur le rôle.

  • Real Estate Administrative Assistant

    3 weeks ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada CAA North & East Ontario Full time

    **Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...

  • Administrative Assistant

    7 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada The Grounds Guys Full time

    **The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...

  • Administrative Assistant

    5 days ago

    Ottawa, Canada Carleton University Full time

    Duties and Responsibilities: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day 'business' of the Department's main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Gorilla Voltage Full time

    Job briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.What does an Administrative Assistant...

  • Administrative Assistant

    4 days ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day 'business' of the Department's main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada The Grounds Guys Full time

    The PositionThe Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research abilities...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Canada The Ottawa Rotary Home Full time

    The Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions. **Position Responsibilities** Under the direction...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Canada Horizons Behaviour Consulting Full time

    Administrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Canada Pinchin Ltd. Full time

    Administrative Assistant Ottawa, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...

  • Administrative Assistant

    1 week ago

    Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada @Hive Full time

    Position: Administrative Assistant (Volunteer Opportunity)Position Summary: We are a start-up company seeking an Administrative Assistant on a volunteer basis for approximately 8 to 10 hours per week to assist us with administrative tasks as they relate to opening and operating our business. This role would be ideal for anyone seeking experience in order to...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada Global Centre for Pluralism Full time

    **About us** By joining the Global Centre for Pluralism, you will become a member of a committed staff that values collaboration and creativity, and deeply cares about the work we do. At the Centre, we believe that societies thrive when differences are valued. Our mission is to influence perspectives, inform policies and inspire pathways to advance...

  • Administrative Assistant

    2 months ago

    Ottawa, Canada Westview Projects Full time

    Salary: As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative support to all departments. **Reports to**:Director, Finance & Operations Essential...

  • Administrative Assistant

    2 hours ago

    Ottawa, Canada Westview Projects Full time

    Salary: As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative support to all departments. **Reports to**:Director, Finance & Operations Essential...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada National Dental Assisting Examining Board Full time

    **NATIONAL DENTAL ASSISTING EXAMINING BOARD** **The National Dental Assisting Examining Board (NDAEB) is seeking an experienced** **Administrative Assistant** At the NDAEB we contribute to the health and public safety of Canadians through excellence in the examination and evaluation of dental assistants. Our mission is to assure that dental assistants have...

  • Administrative Assistant

    7 days ago

    Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant (Contract)** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office for a 6 month contract. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent...