Associate to the Head of Facilities

1 month ago

Burlington, Canada Boehringer Ingelheim Full time

The Position

We are looking for someone with a background in Facility Management with experience in Environmental Health & Safety, Security, Building Operations and Project Management. If you are looking to grow and develop in this functional space, Boehringer Ingelheim is the place for you

Reporting to the Head of Global Facilities & Engineering (GFE), you will be responsible for managing the requirements of Environmental Health & Safety (EHS) and support with facility management selected across all departments for the Canadian organization.

The Associate to the Head of Facilities & Engineering will:

  1. Independently drive initiatives in consultation with the Head of GFE on project assessment, planning/proposals to address business needs.
  2. Ensure environmental safety and security of office & field employees, as well as a safe environment for building occupants and visitors.
  3. Ensure compliance with Canadian health and safety regulations.

Responsibilities

  1. Responsible for the management and operation of building and other outdoor assets through compliance with Standard Operating Procedures (SOPs) and Work Instructions (WIs).
  2. Manage maintenance, repair measures and safety of buildings, office equipment, physical space, outdoor facilities at the respective site.
  3. Support in directing maintenance activities to ensure all site assets are kept in a safe and compliant state of operation.
  4. Support Head of GFE with EHS related compliance with respect to legal, authority and BI requirements as well as local Security.
  5. Act as the Health and Safety Compliance Officer.
  6. Management and allocation of space inside building.
  7. Manage and coordinate employee moves and ensure work environment is adequate, including meeting spaces.
  8. Supervise and provide direction to daily operations of outsourced providers for facility services.
  9. As a Key User, coordinate updates on CCTV and Access Control system including timely communications with Vendors and Regional support as required.
  10. Ensure the tracking of utility consumption and timely submission of quarterly reports.

This position is located on-site.

On-site roles require employees to physically be in the Burlington, Ontario office located at 5180 South Service Road.

Requirements

  1. Bachelor's degree or college diploma (Engineering, Facilities, Resource Management, Mechanical / Construction / Architectural Technology, or relevant skilled trades and or equivalent).
  2. Strong understanding of Facility Management and EHS.
  3. 5+ years' experience in Facility Management role that includes leadership, project management and working with a diverse team of staff and subcontractors.
  4. BOMI and/or Certified Facility Manager (CFM) certifications would be an asset.
  5. Strong knowledge of safety, sustainability and security topics.
  6. Exhibit knowledge of common property issues (maintenance and other) and experience in resolving promptly and effectively.
  7. Demonstrated ability to research/investigate complex issues and negotiate a positive resolution.
  8. Demonstrated project management capabilities combined with strong leadership, organizational, conflict management and decision-making skills.
  9. Ability to prioritize and multitask.
  10. Strong customer service orientation.
  11. Able to work independently with minimal supervision.
  12. Experience working in a collaborative and cross-functional organization, with experience in a global, matrix organization is an asset.

Total Rewards

We offer a competitive salary, generous amount of paid time off (vacation, personal days, contingency paid time off days for Long Term Contract Employees), comprehensive and flexible benefits plan, Defined Contribution Pension Plan with company matching of RRSPs, Employee and Family Assistance Plan, employee and leadership development programs, and programs to support overall health and wellness for employees.

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READY TO APPLY?

Click the "Apply Now" button below to submit your application.

We thank all applicants for their interest in our company. Please note that only candidates selected for an interview will be contacted.

Boehringer Ingelheim Canada is committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process. If you require accommodation, we will work with you to meet your needs.

DEADLINE FOR APPLICATIONS

Applications for this position will be accepted until August 16, 2024.

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