Executive Assistant
3 weeks ago
Executive Assistant (Bilingual English and Chinese required) Location: Markham, ON Job Type: Full-time | On-site Pay: $20–$25 per hour (plus performance bonus) Expected Hours: 35–50 hours per week We are a well-established cross-border e-commerce and trading company seeking a bilingual Executive Assistant to support our General Manager. This role combines executive administration, coordination, and personal assistance . The ideal candidate is highly organized, proactive, and detail-oriented , with excellent communication skills in both English and Chinese . You’ll play a key role in ensuring smooth daily operations, managing schedules and travel, and providing both professional and personal support with the utmost confidentiality and professionalism. Administrative & Coordination Manage the General Manager’s calendar, appointments, and correspondence. Coordinate internal communications and follow up on key action items. Organize meetings, prepare agendas, record minutes, and draft summaries. Create presentations, reports, and other business documents. Maintain an efficient and confidential filing system. Travel & Logistics Plan and arrange travel itineraries, accommodations, and meeting schedules. Coordinate or accompany the General Manager to business meetings and events. Handle transportation arrangements and ensure timely attendance. Assist with errands, reservations, purchasing, and expense tracking. Manage vehicle use and scheduling. Professional & Personal Support Provide comprehensive support for both business and personal matters. Draft correspondence, prepare administrative forms, and handle simple contracts. Represent the company with professionalism in all interactions. Contribute to operational efficiency and workflow management. Qualifications Bilingual fluency in English and Chinese (written and spoken) is required. College diploma or higher in Business Administration, Management, or related field preferred. Minimum 2 years of experience as an executive assistant or in administrative coordination. Excellent communication, organization, and multitasking skills. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) . Valid Full G Driver’s License with strong driving skills. Professional demeanor, discretion, and reliability. Flexible schedule and ability to travel occasionally . What We Offer Competitive salary + performance bonus + allowance Supportive and collaborative work environment Paid time off , casual dress code , and company events Opportunities for career growth and development Join us and be part of a dynamic, international team where every day brings new challenges and opportunities to grow. Apply Now and help us shape the future of global trade and e-commerce. #J-18808-Ljbffr
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Remote Global Executive Assistant — Calendar
1 week ago
Toronto, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Remote Global Executive Assistant — Calendar
4 weeks ago
Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
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Calgary, Toronto, Montreal, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Calgary seeks an experienced Executive Assistant to provide top-tier support to senior executives. This role involves managing complex calendars, drafting correspondence, and overseeing document management. The ideal candidate will possess exceptional organizational skills and discretion in handling sensitive information,...
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Remote Admin for Executive Search – Growth
7 days ago
Toronto, Canada Keller Executive Search Full timeA global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...
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Executive Chef
4 days ago
Toronto, Ontario, Canada Blue Shock Executive Search Full timeAbout Us:Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts as...
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Executive Assistant
1 week ago
Toronto, Canada FF Systems Full time**Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...
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Executive Assistant
5 days ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
