Events Assistant #12847

2 weeks ago

Toronto, Canada Options Consulting Solutions Full time

EVENTS ASSISTANT

FULL-TIME

DOWNTOWN TORONTO, ON


Are you passionate about inclusivity?

Are you experienced in the non-profit sector?

Are you interested on being the person to execute fantastic events?



The Company

Our client is a non-profit organization dedicated to promoting diversity and inclusion in the corporate world with a small team of professionals committed to this cause. With exciting events on the horizon, they’re looking for someone with great enthusiasm, creativity, organization, and passion to join them and ensure all events are a success. This is a great opportunity for someone who wants to make their mark in event planning


Company Perks and Rewards

  • Salary and discretionary bonus
  • Flexible work model with some travel.
  • Benefits include health, dental, and vision.
  • A forward-thinking and people-focused culture
  • A fast-paced and exciting environment
  • An opportunity to wear many hats
  • Located in Downtown Toronto
  • And more


The Job

Reporting to the Manager of Events and Sponsorship, you are key to the success of all the events. You will:


  • Collaborate and work closely with the Marketing and Communications team on events-related efforts.
  • Coordinate internal meetings and take meeting minutes for event-related discussions.
  • Create and maintain digital content for external communications for social media and sites.
  • Provide information for event calendar and creation of marketing materials for events.
  • Resolve event inquiries and manage communications with stakeholders such as sponsors and speakers.
  • Invite members to attend events and webinars via phone calls and emails.
  • Collect information from stakeholders/event participants such as logos, bios, and videos for events.
  • Assist with event planning, including sourcing vendors, suppliers, venues, etc.
  • Coordinate speaker dry runs for webinars.
  • Coordinate event logistics, including venue selection, guest lists, vendor contracts, catering, etc.
  • Conduct research and collect relevant data to support event planning and execution.
  • Manage data on events including updating database, merging records, sponsorship history, etc.
  • Execute post-event activities such as collecting feedback, debriefs and analyses, etc.
  • Assist with supporting Trade Mission attendees.
  • Support the development of the package for annual sponsorship.
  • Other duties as assigned.



What you bring to the job

You are passionate about inclusivity and supporting events that enable this mission. You are a great problem-solver with a collaborative attitude and a determination to achieve success. You also have:


  • Bachelor’s degree in a relevant field, such as Event Management, Marketing, Public Relations, Communications, Hospitality Management, etc.
  • Event Planning Certificate or Certified Special Events Professional certification would be a strong asset.
  • At least 1-2 years of experience in event coordination, ideally in a non-profit environment.
  • Solid multi-tasking and organizational abilities.
  • High level of accuracy, attention to detail, and problem-solving skills.
  • Strong interpersonal, relationship-building, and professional communication skills.
  • Adaptability in a fast-paced environment with shifting priorities.
  • A team-oriented mindset and a solutions-focused approach.


Qualified job seekers are asked to apply with attention to Shannan Willoughby. Reference #12847


I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role


Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.


You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Instagram and Facebook for job searching tips and other updates.

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