Event Coordinator, Live Events

2 weeks ago

Toronto, Canada MLSE Full time

**Company Description**
At Maple Leaf Sports & Entertainment Partnership (MLSE), we are committed to creating an inclusive workplace that is representative of our community and where all employees feel they belong and can reach their full potential. We are Canada’s preeminent leader in delivering top quality sport and entertainment experiences and one of North America’s leading providers of exceptional fan experiences. We are the parent company of the National Hockey League’s Toronto Maple Leafs, the National Basketball Association’s Toronto Raptors, Major League Soccer’s Toronto FC, the Canadian Football League’s Toronto Argonauts and development teams with the Toronto Marlies (American Hockey League), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors Uprising Gaming Club, the Toronto Raptors Esports franchise in the NBA 2K League.

MLSE owns and/or operates all the venues our teams play and train in, including Scotiabank Arena, BMO Field, Coca-Cola Coliseum, Ford Performance Centre, BMO Training Ground, and OVO Athletic Centre. We also provide fans in Toronto with incredible live music and entertainment events, as well as exceptional culinary experiences through our restaurants (e11even and RS) and clubs (Hot Stove Club, ScotiaClub and Platinum Club). Through MLSE Foundation, we have invested more than $45 million into Ontario communities since 2009 and with MLSE LaunchPad, we provide a place where youth facing barriers use sport to recognize and reach their potential.

We achieve all of this through our Common Purpose - to unite and empower our employees to create extraordinary moments for our fans and each other. Come be a part of the team.

As a vital member of our Live Entertainment team, you will facilitate the successful coordination of NHL & NBA home games, as well as live events.
- Act as main contact for internal departments' planning & carrying out events on game days - Global Partnerships, Ticket Sales & Service, Community Relations, Marketing, and Game Operations.
- Act as the main liaison with operational departments to communicate game details and balance all game day requirements - F&B, Security, Event Personnel, Fan Services, Ticket Operations, Venue Operations, Building Operations, and Merchandise.
- Assist Team Services with scheduling of game day ice & court usage as well as practice requirements.
- Facilitate event execution through detailed completion of Event Details & Event Estimates.
- Set up event floor & site plans using a customized AutoCad program (some training will be provided).
- Report through the Live Events Manager, ensuring all event staff are briefed and coached on league standard processes and expectations.
- Liaise with the Communications department to complete successful team press events; pre & post-game press conferences, new player announcements, and all other pertinent press-related matters.
- Organize and chair, as assigned, event production meetings with internal staff and event promoters to determine promoter, event, and building requirements.
- Prepare, distribute, and manage event cost estimates, expense summaries, and event activation details to all departments, ensuring accurate communication on all event aspects.
- Identify, place orders for, and confirm internal & external work orders & rental supply orders are complete and signed off.
- Generate event cost estimates for clients after consultation with promoters and MLSE departments, ensuring accuracy, thoroughness, and adherence to operational policies and procedures.
- Handle third-party contractual agreements; ensure all Event License Agreements and obligations are adhered to.
- Prepare all expense documentation, including backup as required, for event settlements & assist in the charting & tracking of event cost trends.
- Maintain a detailed understanding of all union collective bargaining agreements in place. Provide assistance to other areas and venues as requested.

**Qualifications**:
- 2-5 years of experience in event management with the ability to manage budgets and event settlements, the capability of leading large and diverse groups of people, and providing outstanding client service.
- Available to work evenings, weekends, and holidays as required.
- Strong ability to work independently as well as provide direction to hourly & full-time staff.
- Previous venue operations or professional league experience is an asset.
- Shown ability to listen, understand, and communicate effectively.
- A self-starter with a mature, professional demeanor and presence.
- The capacity to learn and grasp new concepts quickly.
- Proven time management skills with the ability to prioritize simultaneously with adherence within a strict fast paced environment..
- Demonstrated ability to build and develop professional relationships.
- Familiarity with Collective Bargaining Agreements is an asset.
- We thank all applicants for their interest, however, only those selected for an in

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