PSP/Mess Administrative Assistant

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

As an Administrative Assistant for the Senior Manager Personnel Support Programs they will ensure the collection of necessary documentation and arrange topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Senior Manager including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They schedule and arrange appointments, meetings, and travel schedules. They provide administrative support for budget, taskings and campaigns. They assist the Mess Manager with inventory, accounting and clerical support.

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field.

OR

High school diploma and several years experience in administration

Experience

In office administration

In data entry, data manipulation, record-keeping and retrieval techniques

In maintaining filing systems

In drafting correspondence and reports

In basic accounting

In organizing meetings, events and conferences

In transcribing notes and minutes taking

In making travel arrangements and travel claims procedures

In preparing presentation materials

In using software for word processing, spreadsheets, presentations, databases, e-mail and Internet browsing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership

English Essential / Bilingual (English and French) an asset

Reading: Advanced

Writing: Advanced

Oral: Advanced

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

Perks: Discounts through CF One Member Appreciation.

This is an on-site position with an assigned work location.

May 27, 2024 or as soon as possible

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.