Mess Administrative Assistant

2 weeks ago

Shilo, Canada CFMWS Full time

**WHO WE ARE**
The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.

**THE ROLE**
Under the supervision of the Mess Manager, the Mess Administrative Assistant assists in planning, organizing and coordinating administrative procedures for the Mess office. They answer and respond to incoming phone calls or direct inquiries to the appropriate person. They balance petty cash and all monies from mess dues and accounts receivable, type and process all correspondence, perform administrative duties as well as take reservations and collect payments for all entertainment functions.

**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

College diploma or certificate in Business Administration, and some of experience in Administration or in a related field

OR

High school diploma and several years of experience in administration

OR

An acceptable combination of education, training, and experience will also be considered.

**Experience**

In office administration and records management

In basic accounting

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

**Competencies, Skills and Abilities**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

**LANGUAGE REQUIREMENTS**
English Essential / Bilingual an Asset

**BENEFITS AVAILABLE** Health Benefits**: Accidental Death and Dismemberment coverage.

**Work Life Balance**: Paid/unpaid leave, including vacation pay, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts provided through CFAppreciation.

**OTHER INFORMATION**
Steeped in a rich military heritage and tradition, messes have been used by the Canadian Armed Forces (CAF) throughout Canada's history to foster morale and promote military values including camaraderie and unit cohesiveness. Messes give members a strong sense of commitment to the ideas, objectives and the basic responsibility expected of them within the CAF and set the standard for military service within Canada. CFMWS provides support to all CAF messes. Specifically, PSP Hospitality Services provides expertise on operational and management practices and assists mess managers in providing quality mess hospitality services.

**START DATE**
5 June 2023

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS07037

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