Human Resources Generalist

About Frind Estate Winery

Established in 2017 with the purchase of the historic Bennett property in West Kelowna, Frind Estate Winery blends agriculture with technological opportunity.

With over 400 acres planted across 15 thriving vineyards spanning the Okanagan Valley, and another 250 acres to be planted, Frind Winery Ltd. has ambitious plans for future expansion, where our company stands at the forefront of viticultural innovation.

We are dedicated to crafting excellence in every vine, cultivating multiple distinct grape varieties including Chardonnay, Sauvignon Blanc, Riesling, Pinot Noir, Merlot, Cabernet Sauvignon, Cabernet Franc, Marechal, Foch and Regent, across our varied geographic locations from as far south as Osoyoos to as far north as Vernon.

The Role

We are seeking an experienced, highly motivated, self-starter to join our team as a HR Generalist . This role will play an integral role in supporting various HR functions and providing comprehensive HR support to employees and management across a diverse internal client base, including Hospitality, Production, Lab, Vineyard Operations, Earthworks, Outside Sales and G&A. You will contribute to the development and implementation of HR policies and procedures, coordinate recruitment and onboarding activities, manage employee relations, and support various HR initiatives. The ideal candidate should have a strong understanding of HR best practices, excellent interpersonal skills, and the ability to handle multiple priorities in a fast-paced environment. This exciting opportunity is based in our West Kelowna, British Columbia, Canada winery location.

Responsibilities:

Recruitment:

• Manage full-cycle recruitment for regular and peak-season recruiting, including drafting job descriptions, advertising job postings, screening resumes, conducting interviews, initiating pre-employment background and/or reference checks and making recommendations for final selection
• Prepare offer documents including offer letters, seasonal contract extensions/ end of seasonal contract letters, NDAs, etc.

Employee Relations:

• Act as the first point of contact for employee inquiries, providing guidance on HR policies, procedures and benefits
• Manage employee relations issues, including leave(s) of absence, conducting internal investigations, and recommending appropriate actions to resolve conflicts and grievances
• Support performance and/or disciplinary actions, and terminations in compliance with company policies and applicable legislation

HR Policies & Procedures:

• Develop and update HR policies and procedures in alignment with legal requirements and best practices
• Ensure compliance with applicable employment laws and regulations and keep abreast of changes to ensure adherence

Training and Development:

• Conduct new hire orientation sessions
• Identify training needs and collaborate with relevant stakeholders to design and deliver training programs to enhance employee skills and knowledge
• Support career development initiatives and succession planning efforts

Temporary Foreign Worker (TFW) Program Administration:

• Manage the Temporary Foreign Worker (TFW) Program, including the submission of LMIAs, coordinating workers with WALI and/or Working Link, consulate/embassy communication, booking travel, organizing housing inspections, and establishing and implementing annual internal onboarding procedures
• Stay informed about updates and changes to the TFW program and communicate these changes to Human Resources and Vineyard Management

HR Projects and Initiatives:

• Develop and implement effective onboarding and offboarding programs, ensuring a smooth transition
• Participate in enhancements to current HRIS system (DayForce)
• Contribute to the development and implementation of HR projects and initiatives, such as performance management, compensation planning and employee engagement
• Provide HR metrics and reports to assist in decision-making and support HR-related goals and objectives

Compensation and Benefits Administration:

• Support compensation and benefits administration, including drafting compensation and benefits related communication(s) for employees, and processing compensation changes, benefits enrollment(s), changes and termination(s)
• Complete and submit Medical Services Plan (MSP) applications for Temporary Foreign Workers (TFW)

Documentation and Record Keeping:

• Maintain accurate HR records, including electronic personnel files, payroll      information, and employee data
• Maintain tracking of policy review and acknowledgements
• Maintain Temporary Foreign Worker (TFW) employment related data (Ex. work permit, MSP/SIN, travel preferences, etc.)
• Submit SIN renewal applications for Temporary Foreign Workers (TFWs)
• Other duties as assigned
•  

Skills & Qualifications:

• Bachelor's degree in human resources, Business Administration or a related field. HR Certification (Ex. CPHR) is an asset
• 3-5 years of proven experience as an HR Generalist or similar supporting role, with a comprehensive understanding of HR principles, practices and relevant employment legislation
• HRIS experience required. Dayforce experience an asset
• Demonstrated experience leading or managing a Temporary Foreign Worker (TFW) Program required(TW1) (LT2) . A focus on the SAWP, AgStream, and Low Stream programs an asset
• Valid class 5 driver's license required for occasional local travel
• Proficient in Google and MS Office applications, job-posting, group benefits and other HR-related systems and software
• Excellent interpersonal and communication skills, with the ability to build relationships and work effectively with employees at all levels
• Strong problem-solving and conflict resolution abilities, with a high degree of professionalism and confidentiality
• Ability to handle sensitive and confidential information with discretion and integrity
• Strong organizational skills, with the ability to manage multiple tasks and tight deadlines simultaneously
• A proactive and self-motivated attitude with the ability to work independently and as part of a team
• An adaptable customer service orientation

Why Work for Us?

• Join a team of dedicated individuals who are passionate about wine and committed to excellence in every aspect of our operations.
• We embrace innovation and creativity in everything we do, from winemaking techniques to customer experiences.
• Our commitment to excellence runs through everything we do, from vineyard management to customer service.

Please submit your resume and cover letter outlining your qualifications and interest in the position to or apply directly to this job posting.

Frind Winery is an equal opportunity employer and values diversity in the workplace. We encourage individuals from all backgrounds to apply.

Join us at Frind Winery Ltd. and be a part of our journey to create exceptional wines and unforgettable experiences for our customers

Job Type: Full-time, Permanent

Pay: $75,000.00-$85,000.00 per year

It is not typical for an individual to be hired at the top of the range for their role. Actual placement within range will be contingent upon several factors, including but not limited to the candidate's qualifications, education, experience, internal equity, and alignment with market data.

Benefits:

• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Extended health care
• Life insurance
• On-site parking

Schedule:

• 8 hour shift

Ability to commute/relocate:

• West Kelowna, BC: reliably commute or plan to relocate before starting work (required)

Work Location: In person