Property Administrator

2 weeks ago

North York, Canada NADG Full time

NADG has been active in the development, acquisition, redevelopment and management of over 300 shopping centers, mixed-use and residential developments comprising well over 35 million square feet across Canada and the United States.


Currently, NADG has over $5.9 Billion of AUM and owns over 25 million square feet of retail space across the United States and Canada. NADG’s team of over 250+ professionals are located in 10 offices across North America, 5 in the United States and 5 in Canada.


Please visit our website for more information.


POSITION: Property Administrator


LOCATION: North York, ON


JOB SUMMARY: Reporting to the Assistant Regional Manager, the Property Administrator is responsible for supporting the daily operations and management of a large-scale commercial property portfolio. Tasks typically include handling tenant inquiries, utility invoices, coordinating maintenance and repairs, accounts payable/receivable, etc.


This is an onsite (5 days per week) position.


Responsibilities include but are not limited to:

  • Assist the Property Management team with obtaining supplier and contractor quotations.
  • Create service contracts.
  • Assist in handling building operations inquiries.
  • Accounts Receivable - collecting arrears, issuing demand letters, ensures timely rental payments including reconciliation of accounts as needed.
  • Accounts Payable – ensure timely payment of invoices, preparing tenant chargebacks, obtaining management approval, entering in JD Edwards, and maintain accurate record keeping.
  • Input accurate data of lease administration information for new tenants, renewals etc., and issue welcome packages to new tenants.
  • Liaise with tenants for accounting and accounts receivable matters including rent and sales report collection.
  • Arrange for pickup of rent cheques and deliveries of various materials to and from properties under management.
  • Assist in preparation of year-end reconciliations and annual rental advice letters.
  • Assist the Property Manager and Assistant Regional Manager with preparation of monthly and/or quarterly reports.
  • Handles general day-to-day enquiries and concerns from tenants and keep all tenancy information up to date.
  • Maintain filing systems for contracts, insurance certificates, tenant information, etc.
  • General office / administrative duties as necessary.
  • Preparation and documentation of short-term leases for retail space (store/pop-up)


QUALIFICATIONS:

  • Minimum 3 years’ experience as a Property Administrator.
  • Ability to communicate effectively and professionally, both oral and written with owners, tenants, and team members.
  • Ability to develop and sustain cooperative working relationships.
  • Professional and self-motivated team player.
  • Ability to exercise confidentiality.
  • Strong time management skills including the ability to work under pressure and achieve quality results.
  • Results oriented, detail oriented and accurate.
  • Proven innovation with a willingness to manage and adapt to change.
  • Solid Computer Skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook.
  • Knowledge of JD Edwards an asset.


As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, please note that accommodations are available, upon request, throughout the recruitment and assessment process for any applicants with disabilities.


NADG is an equal opportunity employer. We thank all candidates for applying, however only the candidates selected will be contacted.

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